TERM Assignment:
Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.
If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal "unionized" candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.
Job Number: J1126-0107
Job Title: Graduate Awards, Finance and Planning Officer
Job Type: Extended Term
Department: Office of Graduate Studies
Job Category: Administrative
Number of Positions: 1
Date Posted (dd/mm/yyyy): 12/11/2026
Closing Date (dd/mm/yyyy): 19/11/2026
Salary (with Salary Rate): 81,981.00 - 89,671.00/Year
Assignment Duration From: 30/11/2026
Assignment Duration To: 01/09/2028
Employee Group: CUPE 2424
Salary Level: 9PE
Hours Per Week: 35
Date Position Available: 30/11/2026
Duties and Responsibilities:
Reporting to the Associate Vice-Provost (Graduate Awards and Professional Development) the Graduate l Awards, Finance and Planning Officer administers and facilitates the external and internal scholarship award competitions for graduate students. They will develop and distribute information regarding external and internal award competitions and scholarship opportunities available to graduate students, using a variety of information channels including print, web and presentations.
The Graduate Awards, Finance and Planning Officer is responsible for a variety of financial responsibilities within the Office of Graduate Studies, including the provision of student financial aid advising targeting the graduate student population. They also are responsible for the administration and oversight of the Graduate Studies operating budget, ensuring accurate financial reporting and tracking on behalf of the Office of Graduate Studies. The incumbent also is responsible for the planning and oversight of admission scholarships and internal awards processes in collaboration with the Faculties.
Qualifications:
The incumbent must possess the following qualifications:
• Consistent sound judgment, analytical and communication skills and discretion are required in providing advice to students, the public and university community.
• The incumbent must be able to problem solve effectively and decisively.
• In-depth knowledge of policies and regulations of external scholarship agencies (NSERC, OGS, SSHRC, CIHR) for domestic and international students and any other policies and regulations pertinent to graduate funding and research from government agency sources
• In-depth knowledge of policies and regulations of endowed awards for domestic and international students and any other policies and regulations pertinent to graduate funding and research from internal sources.
• Excellent interpersonal skills with the ability to work both collaboratively and independently
• Expert oral and written communication skills including the ability to facilitate and participate in workshops for students and academic administrative staff on "how to complete a thorough and concise scholarship application package"
• Ability to effectively organize, multi-task and manage a diverse workload that is deadline specific
• Able to work within well established guidelines, to work independently using good judgment, demonstrating resourcefulness and initiative
• Ability to learn and keep up-to-date with various computer software and technology and relevant applications (databases, Excel, etc.); familiarity with Carleton specific software
• Must have a commitment to innovation and adoption of new technologies and applications that will better serve Graduate Studies' clients and align with Carleton's strategic goals. In addition, the incumbent must have a dedication to the highest level of client service and high expectation for quality.
• Commitment to supporting equity, diversity and inclusion in a complex cultural environment supporting stakeholders with a range of backgrounds and experiences.
• The incumbent must have maturity, sound judgment as well as the ability to maintain confidentiality when dealing with sensitive issues, as well as when in contact with Faculties and units.
• Developed research, problem-solving, and creative thinking skills, as well as initiative.
• In-depth knowledge of the University's culture, as well as institutional goals and objectives is highly desired.
Education and Experience:
The above is normally acquired through the completion of:
• Four (4) year university degree in commerce, finance, or accounting.
• Minimum four (4) years related experience in an academic environment with knowledge of graduate student admissions and awards processes.
HR Note:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.
Health and Safety Requirements
This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
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