A Brief OverviewThe GME Administration & Ops Manager supports the Department of Graduate Medical Education (GME) by leading and coordinating complex operational projects, systems, reporting, compliance activities, digital transformation, and strategic initiatives. This role partners closely with GME leadership, institutional departments, and external stakeholders to optimize business processes, monitor operational and compliance performance, and ensure resources are effectively utilized.
LocationsStanford Health Care
What you will do- Coordinates all departmental projects and ensures company resources are utilized appropriately.
- Coordinates implementation and optimization of GME-related systems, databases, and reporting tools.
- Develops and maintains GME operational dashboards using business intelligence and reporting tools, such as Power BI, Tableau, Excel, or enterprise reporting platforms.
- Utilizes operational dashboards and data analytics to monitor key performance indicators, program operations, compliance metrics, financial trends, and leadership reporting needs.
- Partners with GME leadership to identify operational risks and develop mitigation strategies.
- Prepare business cases, presentations, dashboards, and reports for GME leadership and institutional stakeholders.
- Leads GME technology and digital transformation projects with the Senior Director of Operations and Executive Director.
- Manages GME moonlighting approval process, ensuring requests are reviewed, documented, and approved in accordance with institutional policies, ACGME requirements, work-hour regulations, and applicable guidelines.
- Works with the Executive Director with projects related to Office of General Counsel, including management and tracking of affiliation agreements and other contracts.
- Manages Resident HealthStream module assignments, completion tracking, compliance monitoring, and reporting; coordinates with GME leadership and relevant departments to ensure residents and fellows complete required training within established deadlines.
- Supports projects and requests related to Risk Management.
- Other operational or quality improvement projects and duties as assigned.
- Manages visiting resident onboarding.
Education Qualifications- Bachelor's degree in work-related discipline/field from an accredited college or university required.
Experience Qualifications- Five (5) years of progressively responsible and directly related work experience required.
Required Knowledge, Skills and Abilities- Ability to assess and respond to logistical, administrative, operational, and strategic needs of the department.
- Ability to conceptualize, plan, organize, coordinate, and manage work of major projects or function within the department.
- Ability to analyze operational data as it relates to institutional decision making.
- Demonstrated ability to build dashboards in Microsoft Power BI or Tableau or comparable tools.
- Advanced proficiency of Microsoft Office Suite.
- Strong Excel skills.
- Strong written, verbal, presentation, and interpersonal communication skills.
- Ability to build productive relationships with senior leaders.
- Ability to work independently, exercise initiative and make appropriate decisions within established policies and scope of responsibility.
- Knowledge of business intelligence, data visualization, workflow automation, and process improvement principles.
Base Pay Scale: Generally starting at $68.52 - $90.78 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
