Job Description
Position Objective

The Site Superintendent owns execution in the field. Working closely with the Project Manager, the Superintendent runs the construction phase - managing schedule, labor, subcontractors, materials, safety, and quality - so that projects are delivered on time, on budget, to specification, and safely.

This role is where the schedule and the budget are either protected or lost. The Superintendent is the daily point of accountability on site: coordinating trades, enforcing safety and quality standards, documenting conditions and changes, and keeping the Project Manager and client informed with accurate, timely information.

Key Responsibilities
1. Schedule & Scope Management

• Lead the construction phase; ensure all activity aligns with the contract schedule and milestones.
• Produce and distribute the 3-week look-ahead; lead weekly scheduling meetings with PMs and subcontractors.
• Monitor the critical path; flag and mitigate risks early and develop recovery plans for delays.
• Document delay causes, durations, and impacts contemporaneously - this is how schedule entitlement is protected.
• Coordinate with the Project Manager to manage scope, change orders, and RFIs, avoiding scope creep.
• Coordinate permits and inspections so approvals never drive delay.

2. Labor, Subcontractor & Resource Management

• Assign and manage in-house crews and subcontractors to meet milestones within budget.
• Monitor subcontractor compliance with schedule, scope, safety, and quality standards.
• Lead daily and weekly production meetings to maintain execution focus.
• Track productivity against targets; report variances with recommended corrective action.

3. Procurement & Material Oversight

• Oversee material take-offs, purchase orders, and procurement aligned to the schedule.
• Maintain a procurement log tied to milestones; identify and escalate long-lead risks early.
• Confirm timely, accurate deliveries; organize secure staging; verify material quality and compliance.
• Adjust procurement following change orders and RFIs; control and minimize waste.

4. Quality Control

• Enforce quality standards and specification compliance across all trades.
• Conduct routine QC inspections and document results with photos in the system of record.
• Drive punch lists to zero deficiencies before client sign-off.
• Verify work meets code, manufacturer requirements, and warranty conditions.

5. Safety & Compliance

• Lead daily/weekly toolbox talks and safety meetings; conduct JSA-based training.
• Enforce site safety regulations and address hazards proactively; maintain full safety records.
• Conduct routine site inspections for compliance with applicable laws and regulations.

6. Client Communication & Documentation

• Maintain professional client communication; support OAC meetings and site visits.
• Provide accurate weekly progress reporting to the Project Manager and stakeholders.
• Maintain complete project documentation - daily reports, change orders, RFIs, photos, and correspondence.
• Keep project management and CRM systems current; submit time, expense, and mileage reporting on schedule.
• Deliver a complete closeout and turnover package.

7. Team Development

• Lead the on-site team in a way that reflects company values.
• Coach and mentor junior staff and apprentices on site procedures and standards.
• Support structured onboarding for new field hires; participate in reviews and goal setting.

Performance Metrics

Success is measured on execution outcomes, not activity:

Metric

What Good Looks Like

Schedule performance

Milestones and substantial completion met per contract

Budget & labor

Work delivered at or under budget; productivity at target

Quality

Zero-deficiency punch list at sign-off; low rework

Safety

Zero recordable incidents; full compliance and records

Documentation

Daily reports, RFIs, COs, and photos complete and timely

Client satisfaction

Proactive communication; issues resolved within 24 hours

Closeout

Complete turnover package delivered on schedule

Requirements

Required Experience & Skills

• Minimum 5 years managing the construction phase of projects, with direct on-site supervision responsibility.
• Proven record of delivering commercial or multifamily projects on time and within budget.
• Strong subcontractor and vendor management, including scheduling and performance accountability.
• Working knowledge of construction safety regulations, standards, and protocols.
• Ability to read and interpret plans, specifications, and submittals; produce accurate take-offs.
• Proficiency with construction project management software (Procore, Buildertrend, or equivalent).
• Understanding of budgets, job costing, and financial controls.
• Strong documentation discipline - daily reports, RFIs, change orders, and delay records.
• Familiarity with building codes and local regulatory and inspection requirements.
• Valid driver's license; ability to be on site daily.

Preferred Qualifications

• OSHA 30 certification; first aid / CPR.
• Construction management certification or equivalent experience.
• Experience with adaptive reuse, multifamily, senior living, hospitality, or occupied renovations.
• Experience on AIA-based contracts and familiarity with GMP project structures.
• Bilingual (English / Spanish) is a strong plus for crew coordination.