POSITION HIGHLIGHTS: - WORK SCHEDULE: Full-time, first shift, 40 hour per week, Monday through Friday. There may be opportunity for a partial telework schedule and flexible/alternate work schedules.
- LOCATION: State Public Laboratory in Rocky Hill, Connecticut.
THE ROLE: - The position oversees financial and budget management, lab inventory, procurement, cross-organizational relationships, and management of staff at various levels. The ideal candidate should also have demonstrated experience streamlining and implementing process improvements.
PURPOSE OF JOB CLASS (NATURE OF WORK)In a state agency, facility or institution this class is accountable for directing a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.
EXAMPLES OF DUTIESAGENCY, FACILITY OR INSTITUTION:
- Directs staff and operations of the fiscal administrative office;
- Coordinates, plans and manages office activities;
- Formulates program goals and objectives;
- Develops or assists in development of related policy;
- Interprets and administers pertinent laws; evaluates staff;
- Maintains contacts with individuals within and outside of unit who might impact on program activities;
- Coordinates fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
- Assists in planning and implementation of financial aspects of EDP systems;
- Utilizes EDP systems for financial records, reports and analyses;
- Prepares programmatic fiscal administrative analysis and impact statements on proposed regulations and legislation;
- Directs and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
- May manage support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
- In a facility or institution, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;
- Leads the recruitment and hiring of staff, including outreach, interview and selection;
- Performs related duties as required.
OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:
- Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;
- Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;
- Provides direction, interpretation and guidance to state agency fiscal administrative staff involved with contracting;
- Reviews with state contracting agencies budgetary impact of any privatization contract and need for any budget adjustments;
- Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;
- Researches, interprets and administers pertinent laws and regulations;
- Leads the recruitment and hiring of staff, including outreach, interview and selection;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY - Considerable knowledge of
- and ability to interpret and apply relevant state and federal laws, statutes and regulations;
- principles and practices of public administration with special reference to governmental budget management and governmental accounting;
- Knowledge of
- and ability to apply management principles and practices;
- principles and procedures of payroll, purchasing, grant administration and contract administration;
- Considerable
- interpersonal skills;
- oral and written communication skills;
- Considerable ability in preparation and analysis of financial and statistical reports;
- Ability to
- analyze budgetary and related problems;
- utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCENine (9) years of experience in a combination of fiscal administrative functions (e.g. accounting, accounts examining, budget management, grants administration, payroll, purchasing, or other administrative functions) at least one (1) of which must be an accounting function. Descriptions of these fiscal and administrative functions are attached.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCEOne (1) year of the General Experience must have been supervising professional level staff.
NOTE: For state employees this experience is interpreted at the level of a Fiscal/Administrative Supervisor or Budget Specialist.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED - College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
- A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS - Experience managing laboratory supplies and equipment.
- Experience managing business needs within defined budget limitations.
- Experience with procurement processes.
- Experience managing professionals at various levels.
- Experience streamlining processes, reducing redundancies, and creating operational efficiencies.
