Fire Facilities Coordinator

Salary: $98,733.44 - $126,008.48 Annually
Location : Santa Barbara, CA
Job Type: Full-time
Job Number: 26-8172-02 (O/FR)
Department: Fire
Opening Date: 10/15/2026
Closing Date: 11/16/2026 5:00 PM Pacific

Description
SALARY DETAILS
• Biweekly: $3,797 - $4,846
• Annual Salary Range: $98,733 - $126,008

The Fire Department is accepting applications to fill one (1) full-time Fire Facilities Coordinator (Operations & Maintenance Management Professional Senior) vacancy at Fire Headquarters located at 4410 Cathedral Oaks Rd., Santa Barbara, CA 93110. This is an in-person position.

To be considered for this vacancy, please select "Santa Barbara" as the work location on the application.

THE POSITION:

Under general direction, performs advanced administrative, operational, and logistical functions in support of fire department operations and emergency readiness. Coordinates and oversees facility-related projects, including repairs, capital improvements, infrastructure upgrades and maintenance. Manages logistical support for emergency incidents, including resource acquisition, and assists with planning and management of incident support functions during large-scale or multi-agency events. Works directly with vendors, vendor contracts, and facility-related projects; and ensures compliance with applicable safety regulations and departmental policies. Performs related duties as required.

DISTINGUISHING CHARACTERISTICS: This is the third (advanced journey) level in the Management Professional job family. This class is distinguished from subordinate classes within the series by the greater level of responsibility assumed, complexity of duties assigned, independence of action taken, and by the nature, impact, and scope of the public contact. Incumbents in this job class perform the most difficult and responsible types of duties assigned to classes within this series. Incumbents at this level are required to be fully trained in all policies, procedures, and operations related to assigned areas of responsibility.

SUPERVISION RECEIVED AND EXERCISED: Reports to the Division Chief of Support Services. Oversees the work of a team or teams of individual contributors through subordinate managers. May exercise direct and indirect supervision over assigned management, professional, technical, and administrative staff.

IDEAL CANDIDATE:

• Experienced facilities operations and maintenance professional capable of managing daily needs across a geographically dispersed fire department along with advancing long-term facility improvements.
• Organized, responsive, and able to prioritize work affecting firefighter safety, station readiness, and uninterrupted emergency services.
• Skilled in assessing facility conditions and coordinating preventive maintenance, repairs, and contractors.
• Able to develop scopes of work, prepare cost estimates, and monitor projects through completion.
• Knowledgeable about public agency purchasing and contract processes.
• Maintains clear records and communicates project status and emerging issues to department leadership.
• Works effectively with fire personnel, County partners, consultants, and vendors.
• Responds efficiently to urgent facility problems while keeping planned maintenance and capital projects on schedule.
• Experience with fire stations or other continuously occupied public safety facilities is highly desirable.
• A CCM or PMP credential may be beneficial for candidates overseeing substantial capital project responsibilities but is not required.

COUNTY OF SANTA BARBARA - Employee Benefits and Compensation

• Benefits and Wellness Plans - Medical/Dental/Vision: CLICK HERE
• Compensation Summary: CLICK HERE
• Retirement Plan: CLICK HERE

In addition, applicants from other public sector employers may qualify for:

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate

Examples of Duties
These examples are not intended to reflect all duties performed within the job and not all duties listed are necessarily performed by each individual.
• Coordinate and oversee maintenance activities for fire department facilities, apparatus, equipment, and support vehicles to ensure operational readiness.
• Manage logistical support for emergency incidents, including acquisition, staging, distribution, and tracking of supplies, tools, fuel, and specialized equipment.
• Assist in the planning, setup, and management of incident support functions during large-scale events such as wildland fires, structure fires, extended operations, and multi-agency responses.
• Serve as a key member of the incident support team, ensuring timely resource deployment and communication with command staff.
• Develop and implement maintenance schedules, inspection programs, and standard operating procedures for facilities and equipment.
• Oversee vendor relationships, service contracts, and procurement processes related to repair, replacement, or acquisition of equipment and supplies.
• Coordinate facility-related projects, including repairs, capital improvements, and infrastructure upgrades.
• Manage inventory systems for tools, PPE, specialty gear, and consumables to ensure availability during emergency operations.
• Monitor and track budget expenditures for operations and maintenance functions; provide regular reports and recommendations for resource allocation.
• Ensure compliance with safety regulations, fire department policies, and applicable codes during maintenance and logistical operations.
• Conduct after-action reviews for logistical and support functions following major incidents to identify improvements and implement corrective actions.
• Provide guidance and technical assistance to fire department personnel on equipment usage, maintenance needs, and logistical procedures.
• Collaborate with training staff to support drills and exercises requiring equipment, facilities, or operational support.
• Support continuity of operations planning by maintaining backup equipment, redundant systems, and emergency supply caches.

Employment Standards
Education and Experience
The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be:

1. Equivalent of a bachelor's degree from an accredited four-year college or university in facilities management, business administration, public administration, fire science, emergency management or a related field AND,
2. Four (4) years of progressively responsible experience involving planning, analysis, coordination, and evaluation of facilities operations and maintenance, construction/project management, public safety facility management or related experience.

Licenses and Certificates

• Valid state driver's license (often Class C)
• Forklift Operator Certification -Within 6 months of hire
• FEMA Incident Command System (ICS) Certifications (typically ICS-100, ICS-200, ICS-300, ICS-400, IS-700, IS-800) - Within 6 months of hire
• OSHA 30 (Construction) - Within 6 months of hire
• FEMA/NIMS ICS certifications - Within 6 months of hire

Knowledge of:

• Principles and practices of leadership, motivation, team building and conflict resolution.
• Standard and accepted methods of writing requests for proposals, selecting consultants and negotiating contracts.
• Principles and practices of public administration and principles of organization, management, and staffing.
• Pertinent local, state, and federal laws, guidelines, regulations, and statutes.
• Principles and practices of public finance, budgeting, and fiscal control.
• Principles and practices of public human resources.
• Principles and techniques to plan, develop and coordinate comprehensive local government public relations, communications, and media relations programs.
• Standard research techniques, including the use of surveys and questionnaires.
• Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification and systems and procedure analysis.
• Principles and practices of local government, including county administration, organization, programs, and functions.
• Modern office procedures, methods, and computer equipment.
• Computer software, including word processing, spreadsheet, presentation, and database applications.
• English usage, spelling, punctuation, and grammar.

Ability to:

• Read, analyze, evaluate, and summarize written materials and statistical data including reports, financial reports, and budgets.
• Compose, coordinate, and edit a variety of educational, informational, and promotional materials for dissemination and use by the County, other agencies, news media, and the general public.
• Apply the principles and practices of motivation, team building and conflict resolution.
• Obtain information through interview process; successfully accomplish multiple assignments; deal firmly and courteously with the public.
• Determine effective method of research; compile data and present it in a form most likely to enhance understanding.
• Prepare reports, statistical data, forms, questionnaires, and surveys.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Interpret and apply pertinent local, state, and federal laws and regulations.
• Analyze situations quickly and objectively, apply appropriate elements of decision making and determine the proper course of action.
• Effectively deal with high levels of ambiguity and possess the ability to navigate through the ambiguity.
• Exercise initiative, sound independent judgment, tact, sensitivity, and discretion and maintain confidentiality within established guidelines.
• Collaborate with various community groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.
• Make effective presentations to the community and the media.
• Understand, interpret, explain, and apply complex rules and procedures.
• Analyze systems and administrative and management practices and identify opportunities for improvement.
• Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public.

Supplemental Information
May be required to work a varied schedule of hours, which may include evenings, weekends, and holidays.

Supplemental Information

1. Review applications and supplemental questionnaires to determine those applicants who meet the employment standards.
2. Supplemental Questionnaire Ranking: Responses to the required supplemental questionnaire will be evaluated and scored. Candidates' final score and rank on the eligibility list will be determined by their responses to the supplemental questionnaire. This process may be eliminated if there are fewer than 11 qualified candidates.

Candidates must receive a percentage score of at least 70 on the Supplemental Questionnaire Ranking assessment to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.

Conditional Job Offer: Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. Appointee may be subject to a post-offer medical evaluation or examination.

The appointee must satisfactorily complete a one-year probationary period.

Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.