Full Job Description
As the Financial Support Administrator, you will be responsible for financial and procurement transactions related to work orders issued in Facility Management on an annual basis. Primary duties include:
• Maintain Accounts Payable (AP) Workflow routing tables for all Department ID's in Facility Management.
• Analyze, process, and reconcile accounts including gas, utilities, inter-business unit charges, contractors and materials in accordance with City of Calgary policies.
• Respond to staff, contractors and consultants inquiries regarding policies, procedures, accounts and financial information.
• Investigate and resolve match expectations.
• Process and maintain appropriate reports.
• Perform query audits to ensure accuracy and compliance with service contract.
• Generate, update and close work orders for approved quotes.
• Prepare and streamline the cost recovery process.
• Generate requisitions and provide support to Facility Management staff for procurement.
Qualifications
• A High School Diploma or equivalency (e.g., GED) plus job related courses in accounting or financial fundamentals (on topics such as Accounts Payable/Accounts Receivable, reporting and period year end procedures, accounting fundamentals), and at least 3 years of related experience OR;
• A completed 1 year certificate in Business Administration, Financial or Accounting related certificate, and at least 2 years of related experience.
• Experience working in APWorkflow is required.
• Experience with City of Calgary policies, procedures and processes would be an asset.
• Knowledge of InforEAM will also be considered an asset.
Pre-employment Requirements
• Successful applicants must provide proof of qualifications.
Workstyle
• This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.
Position and Pay Information
• Business Unit: Facilities
• Union: CUPE Local 38
• Position Type: 1 Temporary (up to 12 months)
• Compensation: Pay Grade 6 $34.37 - 45.97 per hour
• Hours of work: Standard 35 hour work week.
• Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle.
• Location: 110 Westhills Way SW
• Audience: Internal/External
• Apply By: November 13, 2026
• Job ID: 315569
