Financial Operations Analyst

Department
Globus Finance, HR & Business Operations

Job Summary
We are seeking a Financial Operations Analyst to join the Globus business operations team. The financial operations that sustain Globus's mission sit at the heart of this role - from the full cycle of accounts receivable, invoicing, collections, and cash receipting, to deferred revenue management, variance reporting, and financial statement preparation for senior leadership. This role is well-suited to someone who sees the numbers behind a growing, mission-driven organization and immediately wants to understand them.
You will thrive here if you are energized by variety and complexity; if you take pride in doing the detail work well, and you want to be part of a small, collaborative team where accurate, well-run financial operations genuinely matter. Curiosity, rigor, and a willingness to learn by doing are what will make you successful here. If that sounds like the environment where you do your best work, we would love to hear from you!

Responsibilities

• Manage the end-to-end accounts receivable process in collaboration with the central AR team and Sales Operations team, including recording deposits in Oracle, monitoring University funds for misdirected payments, investigating discrepancies, and supporting improvements to the accuracy and efficiency of the function.
• Serve as the primary point of contact for customer-facing payment communications, handling inquiries and collections correspondence with professionalism and clarity.
• Monitor AR and deferred revenue subledgers and perform regular reconciliations and error corrections.
• Perform monthly bank account reconciliations across accounting, revenue, and bank records, and conduct daily general ledger downloads and reconciliations to maintain the integrity of receivable balances.
• Assists with tracking state sales tax obligations arising from Globus subscription activity, and support state filings on schedule; work with the customer team on KYC processes to collect required tax documentation (e.g., exemption certificates, entity information).
• Assist with budget management and monthly forecasting using the department's budgeting and planning system (UCPLAN); contribute to variance analyses.
• Support preparation of financial statements and ad hoc analyses for senior leadership.

• Monitor the general ledger for spending activity and budget-to-actual variances; proactively submit journal entries and cost corrections as needed to maintain accuracy and ensure expenses are recorded to the correct accounts.

• Support procurement activities across the department including submitting operational and high-value procurement requests in Oracle; assist staff with transactions in Oracle, Concur, and Workday.
• Support special projects spanning procurement, financial analysis, budgeting, and other areas as directed.
• Performs a variety of operating or cost accounting activities which require moderate knowledge of accounting theories and principles.
• Interprets accounting records for the purpose of determining gains and losses, receipts and disbursements, and inventory.
• Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.

Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

• 2-4 years of experience in financial operations, accounting, or a related role, preferably in a higher education, nonprofit, research, or SaaS environment.
• Experience with accounts receivable, general ledger maintenance, and month-end close processes.
• Experience working within a large ERP system (Oracle FST, Workday, or SAP strongly preferred).
• Experience supporting research finance for federal and non-federal grant funds.
• Experience supporting budget preparation and variance analysis.
• Experience in a small team or unit finance role contributing to multiple functions often with competing priorities and deadlines (AR, procurement, reporting).

Technical Skills or Knowledge:

• Proficiency in Oracle Financial Systems strongly preferred; experience with Concur and Workday is a plus.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data validation); experience with financial reporting tools or BI tools (Power BI, Tableau, or similar) a plus.
• Familiarity with GAAP and general accounting principles.
• Experience with or interest in data visualization and financial dashboard development.
• Familiarity with principles of post-award financial management.

Preferred Competencies

• Strong analytical and problem solving skills.
• Excellent organizational skills and constant attention to detail.
• Ability to work discreetly with sensitive and confidential data.
• Ability to manage competing priorities and meet recurring deadlines in a high-volume transactional environment.
• Effective written and verbal communication skills, including ability to present financial information clearly to non-financial colleagues.
• Proactive problem-solving orientation; comfort identifying errors and discrepancies and pursuing resolution independently.
• Collaborative working style with ability to partner across functions (engineering, sales, research administration) and across institutions.
• Comfort operating in ambiguity and a growth-oriented, evolving environment.

Working Conditions

• This job is a remote position with occasional attendance at in-person meetings required.

Application Documents

• Resume (required to include this)
• Finalists will be required to provide professional references. Reference checks will be conducted prior to an offer being extended. Candidates may also be asked to complete an in-person interview as part of the selection process.

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Financial Management

Role Impact
Individual Contributor

Scheduled Weekly Hours
37.5

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Pay Rate Type
Salary

FLSA Status
Exempt

Pay Range
$75,000.00 - $90,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.