FINANCE AND ADMINISTRATION MANAGERTolomatic, Inc.• Medina, MN
Role OverviewTolomatic is a US manufacturer of electric and pneumatic linear motion products. Our European operation in Rüsselsheim am Main is a small, close-knit team, and this role - based at our Medina, MN headquarters - provides that team with dedicated, full finance and office-management support. You will keep our European business running commercially, financially and administratively, working closely and remotely with colleagues in Germany.
Key Responsibilities- Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting.
- Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution.
- Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers.
- Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting.
- Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics.
- Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies.
- Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office.
- Collaborate with Tolomatic corporate teams and support special projects.
What You Bring- Degree in Accounting, Finance, or Business Administration.
- At least three years of relevant accounting experience.
- Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team.
- Strong Microsoft Office skills and solid experience with accounting, ERP and CRM systems; accurate with numbers and detail
- Able to work independently, set your own priorities and take initiative; discreet with confidential information; confident communicator with customers and colleagues
- Willing to travel internationally on an occasional basis, including to our Rüsselsheim, Germany facility
- Ability and willingness to work in a hybrid setting, combining on-site collaboration with remote work
- Comfortable coordinating with colleagues in Germany across the time-zone overlap
Preferred: DATEV or comparable German bookkeeping/tax software, HGB reporting, experience in an international group, exposure to customs processes.
What We OfferA broad, varied role with end-to-end responsibility and direct, daily collaboration with our team in Rüsselsheim, Germany. Permanent full-time position based at our Medina, MN headquarters, hybrid work arrangement, flexible working hours, competitive salary and benefits package, structured onboarding including time at our Rüsselsheim, Germany facility, and support for further training.
Benefits & Well-BeingGood work deserves real support. Our benefits are built to take care of you and your family, on the job and off.
Health & Wellness- Medical & dental coverage for you and your family.
- Company-paid life insurance.
- Short- and long-term disability protection.
Financial Well-Being- 401(k) with company contribution.
- Profit sharing: when Tolomatic does well, you share in it.
- Tuition reimbursement toward degrees and certifications.
Work & Life- Paid time off that grows with your tenure.
- Flexible scheduling
Beyond the Job- We give back: paid volunteer time and company-sponsored opportunities let our team support the causes they care about, on the clock.
- We invest in the next generation: our annual Science, Technology, Engineering & Math (STEM) Day brings employees' children on-site to see what their parents build
- We build responsibly: sustainability is part of how we operate. We plant trees for every actuator sold, and we recycle tens of thousands of pounds of aluminum, steel, and cardboard each year.
- We make room for connection: company gatherings and other activities to bring the team together beyond day-to-day work.
