Job Summary
The Facilities Program Analyst assists with facility requirements analysis, project development and tracking, maintenance planning, budget development, facility records management, and coordination with federal organizations. The position also supports the NCG1 Camp Maintenance Program and provides recommendations designed to improve facility utilization, maintenance operations, and long-term infrastructure planning.
Supervisory Responsibilities: No
Job Classification: Full-Time, non-exempt
Duty Station: Port Hueneme, CA (Onsite)
Travel: Up to 10% based on business needs
Compensation: This pay band reflects Chloeta's good faith estimate of the range it expects to offer; Chloeta reserves the right to alter this range if business circumstances change.
Duties/Responsibilities
- Provide administrative coordination and technical assistance for facilities-related activities, maintenance programs, and project execution.
- Analyze current and future facility requirements and assist with the development of comprehensive facility requirement studies.
- Maintain tracking mechanisms for facility funding allocations, project requirements, maintenance activities, and facility assessments.
- Monitor facility funding information and prepare draft funding tracking sheets, budget inputs, and supporting documentation.
- Support the development and execution of short- and long-term maintenance and facility improvement plans.
- Prepare planning inputs and support DD Form 1391 documentation for future construction and facility replacement projects.
- Analyze maintenance and trouble-ticket backlogs and recommend prioritization strategies to improve completion rates.
- Coordinate technical communications with engineering, public works, facilities, and other project stakeholders.
- Prepare documentation required for facility project development and provide project tracking support from inception through completion.
- Track project milestones and maintain accurate project status information.
- Conduct program analyses and management studies to identify opportunities to improve facility utilization, maintenance operations, and overall program effectiveness.
- Analyze personnel, training, operational, and logistics information to identify current and future facility requirements.
- Draft, review, and maintain Basic Facility Requirements (BFRs) and support documentation.
- Maintain physical and electronic facility records, including engineering drawings, maps, charts, asset information, and deficiency records.
- Review requests for space allocations and facility improvements and develop technical recommendations for consideration.
- Compile supporting documentation for facility projects, including justifications, cost estimates, and applicable environmental information.
- Support facility inspections, assessments, and corrective action activities.
- Provide technical guidance and clarification to facility personnel and inspectors.
- Calculate facility operating costs and assist with the development of annual budget inputs.
- Monitor facility support agreements and recommend modifications when appropriate.
- Analyze inspection results and assist with developing annual Sustainment, Restoration, and Modernization (SRM) budget inputs.
- Support facility maintenance programs, including inspections, lock and key management, minor maintenance and repair tracking, and personnel training.
- Prepare reports, meeting minutes, technical documentation, status updates, and other required program deliverables.
- Attend and participate in meetings, conferences, briefings, and program reviews as required.
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
Required Skills/Abilities
- Knowledge of facilities planning facility requirements analysis, maintenance planning, and infrastructure lifecycle management.
- Ability to analyze facility conditions, utilization, deficiencies, maintenance requirements, and project priorities.
- Working knowledge of project development, cost estimating, budgeting, and funding tracking for facility maintenance or capital improvement projects.
- Ability to interpret engineering drawings, site plans, maps, facility records, and technical documentation.
- Ability to develop and maintain facility requirements for documentation and supporting project justification.
- Knowledge of preventive/corrective maintenance concepts and work-order or trouble-ticket management.
Education and Experience:
- Required: Bachelor's degree in Business Administration, Public Administration, Facilities Management, Construction Management, Engineering, Architecture, Logistics, or related field.
- Required: Minimum 3 years of relevant professional experience in facilities management, facilities planning, project/program administration, infrastructure management, or a closely related area.
- Required: Experience with Maximo or a comparable facilities management/database system
- Required: Experience with Basic Facility Requirements (BFRs)
- Required: Experience preparing or working with DD Form 1391
- Required: Experience with iNFADS, MILCON/master planning, and NAVFAC organizational/process knowledge
- Required: Experience with Navy/NAVFAC or DoD facilities programs
- Preferred: Experience with facilities funding, budgeting, project tracking, or maintenance planning
- Preferred: Experience coordinating with Government/public works or engineering organizations
Physical Requirements
- Must be able to work Monday - Friday 07:30 -16:30
- Candidate must be able to access military base
- The position is predominantly administrative and office-based but may require some physical activity associated with facilities operations.
- Must comply with applicable Navy, installation, occupational safety, environmental, security, and workplace requirements.
Benefits
Eligible employees receive the following benefits:
- Health, Dental and Vision Insurance
- Health Savings Account (HSA)
- Employee Assistance Program (EAP)
