The Real Estate & Facilities Manager supports the Associate Vice President (AVP) in overseeing real estate and facilities operations across a multi-office consulting firm with 25+ locations. This role is responsible for coordinating office moves, managing day-to-day facility requests, overseeing vendor relationships, and ensuring efficient, cost-effective facility operations. The ideal candidate is highly organized, proactive, and experienced in multi-site facilities management.
ResponsibilitiesFacilities Management
- Oversee day-to-day facility operations for 25+ office locations
- Serve as primary point of contact for facility-related requests (maintenance, repairs, space assignments, furniture requests)
- Ensure timely resolution of issues while maintaining high service standards
- Develop and standardize facility procedures and best practices across offices
Vendor Management
- Source and manage third-party vendors (e.g., janitorial, security, contractors)
- Negotiate contracts, scopes of work, and service level agreements
- Monitor vendor performance and ensure compliance with company standards
Financial Oversight
- Review and approve facility-related invoices for accuracy and budget alignment
- Track and manage operating expenses across multiple offices
- Assist in developing and maintaining annual facilities budgets
- Identify opportunities for cost savings and operational efficiencies
Compliance & Safety
- Ensure facilities comply with company safety policies
- Support workplace safety initiatives and emergency preparedness planning
Collaboration & Support
- Partner closely with the AVP to execute strategic real estate and facilities initiatives
- Collaborate with internal teams including IT, HR, Finance, and Administration
- Provide regular reporting on facilities performance, projects, and costs
Requirements- Bachelor's degree in Facilities Management, Business Administration, Real Estate, or related field (or equivalent experience)
- 5+ years of experience in facilities and/or real estate management, preferably in a multi-location environment
- Experience supporting office moves, lease coordination, and vendor management
- Strong organizational and project management skills with the ability to manage multiple priorities
- Financial acumen with experience reviewing invoices and managing budgets
- Excellent communication and stakeholder management skills
- Proficiency with facilities management systems and Microsoft Office Suite
- Frequent travel to various office locations throughout Orange County
Preferred Qualifications:- Experience in engineering, architecture, or professional services firms
- Knowledge of lease administration and commercial real estate practices
- Familiarity with workplace safety and compliance standards
Key Competencies:- Detail-oriented and highly organized
- Proactive problem-solver
- Strong negotiation and vendor management skills
- Ability to work independently and collaboratively
- Adaptable in a fast-paced, multi-office environment
Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.
Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.
Benefits- The typical base salary range for this position is $100,000 - $130,000 annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweekly.
- Competitive salaries, profit sharing, and 401k.
- Generous paid time off packages.
- 9 Paid Holidays.
- Flexible schedules.
- Education reimbursement, Paid annual dues for professional and societal organizations.
- BKF offers competitive and award-winning benefits and perks. To learn more click here.
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