Duties Description The New York State Education Department's Office of the Professions (OP) is seeking candidates for the position of Executive Secretary for the State Board for Pharmacy. Under the direct supervision of the Executive Coordinator for Professional Practice, the Executive Secretary performs leadership, liaison, and coordination tasks for a broad range of activities related to the profession of pharmacy. The incumbent will manage the board office staff and will be a key policy advisor in OP. Duties of this position will include, but not limited to, the following:
• Provide assistance to the Board of Regents through the State Education Department by: 1) implementing requirements for licensure; 2) reviewing and evaluating applications for licensure; 3) assessing professional practice issues; 4) convening disciplinary panels; and 5) other matters regarding professional regulation;
• Confer with OP management staff and State and national associations on matters related to practice, professional training, licensure, and other related matters;
• Interview and recommend prospective Board members to the Department and the Board of Regents;
• Provide support for the State Board, including preparation of State Board agendas, minutes, and reports;
• Participate in conferences and other activities relating to professional training, licensure, or practice;
• Prepare responses to numerous requests from the field, including licensees, employers and other agencies, for information regarding licensure or practice;
• Provide technical guidance on legislative proposals;
• Develop reports on professional matters and participate in the Department's implementation of the Board of Regents strategic plan;
• Respond to inquiries from other agencies or individuals and manage the Board Office;
• Work collaboratively with other OP staff to develop application materials, consumer information, plain language information for licensees, and materials for the OP Web site; and
• Coordinate the work of other Professional State Boards as determined by the Deputy Commissioner of the Professions.
Minimum Qualifications Candidates must possess a Master's degree or higher, and be licensed as a Pharmacist and registered to practice in New York State. In lieu of a Master's degree, a Juris Doctorate degree or a degree that at the time earned qualified for licensure in a Title VIII profession would be acceptable. Seven years of progressively responsible administrative leadership experience is strongly preferred. Three of the seven years of experience should be in a position involving lead responsibility for program and/or policy matters.
Candidates must be able to demonstrate superior skills in oral and written communications, and especially in developing plain language information to communicate effectively with applicants, licensees and the public. Awareness of the role of technology in the professions and in creating effective and efficient communication and processes is desirable. Candidates should demonstrate public speaking skills; understanding of the legislative process; knowledge of current practice and research in the professions; and general research and survey skills. Although not required, experience dealing with governmental, educational, or regulatory boards would be an asset. Most importantly, the Executive Secretary must have a dedication to public protection and a broad, well-developed array of administrative skills, with a background in public administration being ideal.
Additional Comments Conditions of Employment: This position is in the exempt jurisdictional class, and the incumbent will serve at the discretion of the Commissioner of Education. Promotions and transfers may change appointee's negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. This position will require occasional Statewide travel.
Filling of this position is contingent on Division of the Budget approval.
*Salary will be commensurate with education and experience.
Name Office of Human Resources Management
Fax (518) 486-5631
Email Address OPJobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, room 528 EB
City Albany
State NY
Zip Code 12234
Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by February 2, 2027, to OPJobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OP-2027/20451) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
