Bachelor's degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
Minimum of five years of executive-level administrative support experience in a federal or military environment.
Experience managing official correspondence and task-tracking systems for senior-level offices.
Proven interaction with high-level officials (e.g., SES, Flag Officers).
Extensive knowledge of military command structure and organizational relationships within the Department of War (DoW).
In-depth knowledge of regulations affecting government administration, including correspondence management and records management instructions.
Expert proficiency in Microsoft Office Suite and ability to quickly learn government-specific systems.
Responsibilities
Manage and execute the WRNMMC Publications and Issuances Program.
Oversee the full lifecycle of publications from development to cancellation.
Ensure compliance with DoD, DHA, and WRNMMC guidance for all publications.
Review publications for format, structure, clarity, and enforceability.
Coordinate staffing across WRNMMC directorates and stakeholders.
Track review cycles and enforce timely updates for publications.
Provide training and support to directorates in developing and revising publications.
Benefits
Medical, dental, and vision coverage options with employer contributions.
401(k) employer match of up to 4% of compensation with employee contribution.
40 hours of paid sick leave annually.
Group life and accidental death and dismemberment coverage.
Short- and long-term disability coverage.
Employee assistance and telemedicine services.
Full Job Description
Axyde Analytics, LLC is recruiting a Executive Secretariat Program Manager - Publications & Issuances for a proposed contractor team supporting Walter Reed National Military Medical Center. This is an award-contingent opportunity, not an awarded position or a federal civilian appointment.
Assignment and work arrangements
Full-time, onsite at 8901 Rockville Pike, Bethesda, Maryland 20889; not a remote role.
Anticipated contract start: December 1, 2026, subject to award and onboarding. Base period ends November 30, 2027, with two potential one-year options; continued employment is not guaranteed.
Normal work is Monday-Friday. Occasional support outside normal hours may be needed for contingency activations or exercises.
Ability to complete required background screening, installation/network access and CAC onboarding, and mandatory government training. The Government Q&A states that Secret clearance is not required.
Follow applicable privacy, HIPAA/PHI, records, security and government review/release procedures. Do not provide patient information, classified material, proprietary files or other unauthorized work samples.
Current incumbent personnel and other qualified applicants are welcome. Participation in proposal preparation does not guarantee employment.
Responsibilities
Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.
Ensure all publications comply with DoD, DHA, and WRNMMC guidance.
Review all publications for proper format, structure, clarity, and enforceability.
Ensure alignment between policies, procedures, and associated forms.
Return non-compliant or incomplete documents with corrective guidance.
Coordinate staffing across WRNMMC directorates and stakeholders.
Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.
Track review cycles and enforce timely updates.
Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.
Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.
Develop templates, formatting standards, and guidance for WRNMMC publications.
Provide training and direct support to directorates in the development and revision of publications and issuances.
Maintain a centralized tracking system for all publications and issuances.
Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.
Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.
Qualifications
Bachelor's degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
Expert proficiency in the use of office automation systems, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
The contractor must be proficient in or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
Superior written communication skills, with a demonstrated ability to draft, edit, and proofread a variety of executive-level products (e.g., talking papers, briefs, official responses) that are clear, concise, and require minimal revision.
Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and build cooperative working relationships.
Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather data, and draw logical conclusions.
Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred.
Application evidence
Describe at least five years of federal or military executive-level administrative/management support, including senior officials supported.
Describe official correspondence/task-tracking systems and publications lifecycle work you have managed.
Provide an authorized/redacted executive writing or policy-formatting sample; describe records controls and SharePoint experience.
Submit a current resume with dates, relevant education and experience, onsite availability in Bethesda, earliest start date and notice period. Use only samples you are authorized to share.
Please state whether you would permit Axyde to identify you in this proposal, subject to separate agreement on role, compensation and availability. Applying alone does not authorize use of your name or resume in a government submission.
Compensation and benefits
Annual W-2 base salary: $101,600-$152,400 per year. Placement within the range depends on relevant qualifications and experience. Employment and compensation are contingent on contract award, funding and an authorized start.
Anticipated benefits include medical, dental and vision coverage options with employer contributions; a 401(k) employer match of up to 4% of compensation when you contribute at least 6%; 40 hours of paid sick leave annually; group life and accidental death and dismemberment coverage; short- and long-term disability coverage; and employee assistance and telemedicine services. Health savings account participation may be available with qualifying medical coverage. Benefits are subject to final plan availability, eligibility and governing terms. Axyde will provide the final package before employment begins; if it differs materially, you may decline to commence employment without penalty. Applicable statutory and contract-required leave and benefits will be honored. No bonus or commission is offered for these positions.
