Executive Scheduler and Administrative Aide (Legislative Senior Aide I, Grade N18)

Salary: $89,721.00 - $144,272.00 Annually
Location : 100 Maryland Ave Rockville MD 20850 USA
Job Type: Non-Merit
Job Number:
Department: County Council
Division: CCL 01 Council Members and Staff
Opening Date: 11/09/2026
Closing Date: Continuous
FLSA: Exempt

About the Position
Please Note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $64,104 - $82,149, based on the candidate's qualifications and experience.

The Office of a Montgomery County Councilmember seeks a proactive, highly organized Executive Scheduler and Administrative Aide to manage a demanding legislative calendar, coordinate the central inbox, support staff recruitment logistics, and assist with an assigned policy portfolio. This position requires independent prioritization, meticulous follow-through, confidentiality, and sound judgment. The successful candidate protects time for Council and committee responsibilities and keeps requests, assignments, and interview processes moving without constant direction.

What You'll Be Doing
Key Responsibilities but not limited to:

• Manage and prioritize the Councilmember's calendar, including Council sessions, committee work, policy briefings, community engagements, and strategic meetings.
• Evaluate invitations and competing requests; recommend acceptance, delegation, rescheduling, or decline under established office protocols.
• Prepare accurate daily and weekly schedules, briefing requests, meeting materials, contacts, travel details, and event logistics.
• Resolve routine scheduling conflicts, promptly communicate changes, and escalate consequential decisions to the Chief of Staff.
• Monitor the main inbox; triage constituent, agency, and stakeholder messages; delegate matters to staff by legislative portfolio or casework responsibility.
• Maintain correspondence and assignment trackers; monitor response deadlines, follow-up, and recurring concerns; escalate urgent or sensitive issues.
• Coordinate staff interviews, scheduling, candidate communications, interview notes, and follow-up under HR and office leadership protocols; maintain confidentiality and accurate records.
• Support an assigned legislative portfolio through research, briefings, correspondence, tracking, and occasional evening or weekend events; coordinate with legislative staff.

Minimum Qualifications

Experience: One (1) year of progressively responsible experience in legislative/policy research or communications and/or professional level experience in a subject area relevant to local government administration.

Education: Graduation from an accredited college or university with a Bachelor's Degree.

Equivalency: An equivalent combination of education and experience may be substituted.
Preferred Criteria, Interview Preferences
Preferred Qualifications

• Proven ability to organize competing requests, maintain accurate records, communicate clearly, exercise discretion, and meet short deadlines.
• Experience managing a complex calendar and executive correspondence for an elected official, senior executive, or other high-demand principal.
• Experience with shared inboxes, constituent correspondence, interview coordination, action tracking, and professional follow-up.
• Proficiency with Outlook, Microsoft Office, Google Workspace, virtual meeting platforms, and workflow tools; excellent proofreading, confidentiality, and judgment.

Application and Selection

Submit a resume, professional references, and a cover letter (one-page maximum) describing your interest and one specific example of managing competing executive scheduling, correspondence, or recruitment priorities. Explain your actions and results.
Finalists may complete a practical calendar, inbox-routing, interview-coordination, and proofreading exercise. Rolling review until filled; early availability for structured transition and cross-training is desirable.
Checking and Understanding Your Application Status: Your current application status is always available on GovernmentJobs.com. Learn what your application status means and review our FAQs here.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.Members of Montgomery County Boards, Committees, and Commissions who are pursuing permanent employment should seek advice from the Ethics Commission.
Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01

MQ Question LEGISLATIVE SENIOR AIDE I(000719)

What is your highest level of completed education?

• N/A
• High School/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctor
• Doctorate

02

MQ Question LEGISLATIVE SENIOR AIDE I (000719)

How many years of progressively responsible experience in legislative/policy research or communications and/or professional level experience in a subject area relevant to local government administration?

• No Experience
• 1 Year Experience
• 2 Year's Experience
• 3 Year's Experience
• 4 Year's Experience
• 5+ Year's Experience

Required Question