Bachelor's degree in Business Administration, Communications, Public Administration, or related field, or equivalent experience
5+ years of executive-level administrative support experience in a federal or military environment
Experience managing official correspondence and task-tracking systems for senior-level offices
Proven interaction with high-level officials, including SES and Flag Officers
Extensive knowledge of military command structure and organizational relationships within the Department of War (DoW)
In-depth understanding of government administration regulations and policies
Expert proficiency in Microsoft Office Suite and government correspondence tracking systems
Responsibilities
Manage and execute the Publications and Issuances Program within the Executive Secretariat
Oversee the full lifecycle of publications from development to cancellation
Ensure compliance with DoD, DHA, and Federal Contract guidance
Review publications for format, clarity, and enforceability
Coordinate staffing and reviews across Federal Contract directorates
Maintain the Federal Contract publications repository and ensure version control
Provide training and support for the development and management of publications
Benefits
Comprehensive health and wellness programs
Professional development opportunities
Flexible work arrangements
Supportive work environment fostering collaboration
Access to advanced office technology and resources
Full Job Description
Great Waters Federal is seeking an Executive Program Manager in Bethesda, Maryland. The objective of this work is tosupport the Executive Secretariat and oversee the development, coordination, and management of a Federal Contractor publications and issuances. This position serves as a central resource for managing the lifecycle of policies, administrative instructions, and procedural documents, ensuring products are properly coordinated, compliant with applicable requirements, and aligned with higher headquarters guidance.
Roles and Responsibilities include, but are not limited to:
Manage and execute the Publications and Issuances Program within the Executive Secretariat
Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation
Ensure publications comply with applicable DoD, DHA, and Federal Contract guidance and requirements
Review publications for proper format, structure, clarity, consistency, and enforceability
Ensure alignment between policies, procedures, and associated forms
Review submitted documents for completeness and compliance and provide corrective guidance when requirements are not met
Coordinate staffing and reviews across Federal Contract directorates and stakeholders
Ensure required legal, safety, clinical, administrative, and other applicable reviews are completed
Track review cycles, publication status, and required updates to ensure timely completion
Maintain the Federal Contract publications repository, ensuring documents are current, properly version-controlled, and accessible
Ensure obsolete or superseded publications are archived or cancelled in accordance with applicable records management requirements
Develop and maintain templates, formatting standards, and guidance for Federal Contract publications
Provide training and direct support to directorates in the development, revision, coordination, and management of publications and issuances
Maintain a centralized tracking system for publications and issuances
Provide status updates, metrics, and trend analysis related to publication reviews, overdue actions, and overall program effectiveness
Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed
Required Qualifications:
Bachelor's degree in Business Administration, Communications, Public Administration, or a related field, or equivalent experience
Minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably supporting a senior executive-level office
Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office
Proven experience working in an environment requiring interaction with high-level officials, including SES, Flag Officers, GS-15s, industry executives, and their staffs
Extensive knowledge of military command structure, missions, and organizational relationships within the Department of War (DoW)
In-depth knowledge of applicable regulations and policies governing government administration, including DoW/DHA correspondence management, such as DoD Manual 5110.04-M, and records management requirements
Expert proficiency with office automation systems, including Microsoft Office Suite applications such as Word, Excel, PowerPoint, and Outlook
Proficiency in, or demonstrated ability to become proficient within 30 days in, the government-provided correspondence tracking database and Executive Secretariat SharePoint portal system
Mastery of the English language, including grammar, sentence structure, and punctuation, for drafting and editing executive-level documents
Superior written communication skills, with demonstrated ability to draft, edit, and proofread a variety of executive-level products, including talking papers, briefs, and official responses, that are clear, concise, and require minimal revision
Excellent oral communication and interpersonal skills, with the ability to effectively communicate with personnel at all levels and establish cooperative working relationships
Strong analytical and problem-solving skills, with the ability to evaluate administrative processes, identify issues, gather and analyze information, and draw logical conclusions
Experience within DoW, DHA, or Military Treatment Facility (MTF) environments preferred
Soft Skills & Attributes:
Excellent communication and interpersonal skills, with the ability to build effective working relationships with senior leaders, government personnel, and diverse stakeholders
Exceptional organizational and time-management skills, with the ability to manage competing priorities, deadlines, and multiple administrative processes
Strong analytical and problem-solving abilities, with a proactive approach to identifying issues and developing effective solutions
Professional judgment, discretion, and integrity, with the ability to handle sensitive information and executive-level matters
Highly adaptable, dependable, and collaborative, with the ability to work effectively in a fast-paced, high-visibility environment
