We're looking for an Executive Assistant to own the operational surface area of the Office of the COO. You'll turn calendaring, communications, and logistics into a multiplier for the COO's impact on company outcomes, freeing the COO to focus on company-wide strategy and operational decision making.
What You'll Do Here• Own the COO's schedule and keep meetings on time; learn company priorities, when buffers are needed, which "quick calls" are actually high-priority, and when to protect personal time
• Triage and prioritize incoming email, take notes, and send action items to the right owners
• Draft routine communications on the COO's behalf, such as meeting recaps, stakeholder updates, and scheduling coordination, and proactively suggest company communications based on themes you hear across the organization
• Prepare agendas, coordinate logistics, and own follow-up; join select meetings to capture decisions and action items and confirm next steps and owners
• Coordinate meal orders to fit the COO's schedule
Who You Are• Bachelor's degree or equivalent practical experience, plus 1+ years of professional experience, ideally in a startup-like environment at a tech company or similar. The title you held matters less than how you operated
• Strong critical thinking: you synthesize information quickly and challenge assumptions
• Comfort with ambiguity: we won't hand you a playbook, and you'll build your own
CompensationThe US base salary for this full-time position is determined based on a variety of factors including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation.
• $180,000 - $220,000 + equity
What We Offer- Time off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work
- Health: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively.
- Financial Security: Choose from Roth or pre-tax 401K (or both) with a 5% company contribution (even if you don't contribute), 100% company-paid life insurance (up to $300K), long-term disability and travel insurance.
- Professional Development: $1500 per year Professional Development Budget
- Team Meals: MatX provides onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty's or via our reimbursement system
- Commute on Us: We pay 100% for your daily commute. Commute via our company rideshare account, reimburse public transportation, or get a Fasttrak card (or all three)
- MatX E[x]tras: $50/mo to use on the perk you value most
- Cell & Internet Reimbursement: $35/mo for cellular and $40/mo for wifi
- Remote Home Setup: Use our Amazon business account for up to $1000 in office setup purchases.
- Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP.
- Support to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and a $6K Family Fund to cover fertility, surrogacy, adoption, menopausal health, preservation, family counseling and more.
