Executive Director of the Office of Administration

Executive Director

This position is a management services position and serves at the pleasure of the appointing authority.

Resumes are strongly encouraged

GRADE

STD0027

LOCATION OF POSITION

100 S. Charles Street, Baltimore, MD 21201
Suite 5000

Main Purpose of Job

This executive position is responsible for planning, directing, and administering all aspects of the Department's administrative and operating functions affecting agency missions. The Assistant Secretary provides executive oversight to five key operating units: the Office of Human Resources, Office of Budget and Fiscal Services, Office of Information Technology, Office of General Services, and the Office of Procurement.

POSITION DUTIES

Key responsibilities of this position are

Executive Oversight & Direction:

• Provide executive oversight and direction for Human Resources, Fiscal Services, Procurement, Information Technology, and General Services. Establish priorities, expectations, service standards, and key performance indicators for unit heads.
• Monitor and evaluate the performance of functions and leadership, identify deficiencies, and direct corrective actions.
• Ensure administrative services are aligned with and responsive to the department's strategic and programmatic needs.

Business Process Improvement:

• Lead business process improvement across all administrative functions to improve integration and provide high-quality support to divisions.
• Assess existing systems, workflows, policies, and business practices.
• Identify opportunities to streamline and improve efficiency, accountability, customer service, and cross-functional coordination.

Labor Relations:

• Serve as the primary administrative lead for labor relations matters across the agency.
• Foster collaborative working relationships with union representatives and bargaining unit employees.
• Lead management participation in Labor-Management Committee (LMC) meetings and joint initiatives.
• Ensure agency actions align with collective bargaining agreements and broader labor relations goals.

Organizational & Resource Planning:

• Direct short- and long-range organizational and resource planning for the Office of Administration.
• Assess organizational structure, staffing levels, workforce capabilities, technology, facilities, and other resource needs.
• Recommend changes necessary to meet current and anticipated agency requirements.
• Oversee workforce development, succession planning, and training for personnel.

Administrative Policy & Executive Representation:

• Establish and oversee agency-wide administrative policies, procedures, and standards governing HR, fiscal operations, procurement, IT, and general services.
• Approve or deny expenditure requests by program personnel from a fiscal, funding, and budgetary perspective.
• Represent the agency before federal, state, and local officials, legislative committees, and senior managers of other agencies.
• Interpret federal and state laws, regulations, and guidelines to determine their impact on department and procedures.

Leadership & Supervisory Responsibilities:

• Operates under the managerial supervision of the Deputy Secretary of Labor with strategic support from the Chief of Staff.
• Assign and review work, approve leave, sign annual performance ratings, interview and select new employees, train staff, and handle employee discipline.
• Supervise and lead key administrative directors, including the Chief Information Officer, HR Director, Fiscal Director, Procurement Chief, and other senior program managers.

MINIMUM QUALIFICATIONS

Education:
Possession of a bachelor's degree from an accredited college or university.

Experience:

Eight years of progressively responsible executive or senior-level management experience in a large organization overseeing finance, budget, human resources, labor management, or operations.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Excellent executive leadership skills and supervisory experience

Agency-wide strategic direction planning experience

Policy development and implementation experience

Organization and resource planning experience Labor Relations and Collective Bargaining Experience

Knowledge and Experience of Labor-Management Committees (LMC)

Executive-level decision-making experience

Strategic planning and performance management experience

Budgetary and Fiscal Oversight: Knowledge and Experience

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MD Labor/DUI) to determine whether any monies are owed to MD Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Resumes are strongly encouraged; please upload them along with the application.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.), must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require a bachelor's/master's degree, etc.:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

This is a full-time, permanent position and is eligible for full state benefits, which include:
• Flexible hours and hybrid teleworking
• Paid holidays 12-13 per year
• Generous paid leave package (annual, sick, personal, and compensatory leave)
• State Pension ("defined benefit" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457)
• Comprehensive, subsidized health, dental, and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for health care and daycare
• State Employees Credit Union

To learn more, please click this link: STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

U.S. military veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. military form, DD 214, verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent state employees do not need to submit proof of veterans' status. If you are unable to apply online or encounter difficulty attaching required or optional documentation, you may submit via email to ernestine.hyman1@maryland.gov. Please be sure to include your name, identification number (Easy ID#), and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.

Completed applications, required documentation, and any required addendums may be mailed to:

Maryland Department of Labor Office of Administration

Attn: Ernestine Hyman/26-005487-0004

100 S. Charles Street, Suite 5000

Baltimore, MD 21201

TTY Users: Call via Maryland Relay.

The MD State Application Form can be found online.