POSITION DESCRIPTION POSITION TITLE Executive Director of Student Assignment and Administrative Services SCHOOL/DEPARTMENT Student Services
SALARY ADMIN
FLSA STATUS Exempt
REPORTS TO Assistant Superintendent of Student Services
SUPERVISES Administrative Assistant and Front Office Receptionist
WORK WEEK SCHEDULE Monday - Friday
WORK HOURS 40
NUMBER OF MONTHS PER YEAR 12
Position Summary: The Executive Director of Student Assignment and Administrative Services provides leadership and oversight for districtwide processes related to student assignment, enrollment, transfers, residency verification, specialized school applications, and student discipline appeals. This position ensures that these processes are implemented consistently, equitably, transparently, and in accordance with Board of Education policies, administrative regulations, state and federal requirements, and district procedures.
The Executive Director serves as a primary district-level resource for complex student assignment and enrollment matters and works collaboratively with school and district administrators, families, employees, and community partners to resolve issues and ensure appropriate placement and access to educational programs.
Qualifications: - Master's Degree in School Administration
- Minimum of five years teaching experience
- Minimum of five years of administrative experience
Knowledge, Skills and Abilities: - Thorough knowledge of student assignment, enrollment, residency, transfer, and student discipline processes.
- Knowledge of applicable federal and state laws, Board policies, and administrative regulations.
- Ability to interpret policy and apply requirements consistently to complex and sensitive situations.
- Strong analytical, problem-solving, and decision-making skills.
- Ability to manage multiple high-priority matters while meeting established timelines.
- Excellent written and oral communication skills.
- Strong interpersonal and conflict-resolution skills.
- Ability to maintain confidentiality and exercise sound professional judgment.
- Ability to analyze data and use information to inform administrative decisions.
- Ability to establish effective working relationships with students, families, employees, administrators, attorneys, and community stakeholders.
- Demonstrated ability to lead through complex and sometimes contentious situations with professionalism, fairness, and consistency.
Key Duties and Responsibilities: - Provide leadership and oversight of the district's student assignment process, including attendance areas, school placements, administrative assignments, and related enrollment procedures.
- Develop, implement, and periodically review procedures governing student assignment to ensure consistency with Board policy and applicable laws and regulations.
- Oversee district processes for verifying student residency and determining eligibility for enrollment within the school system.
- Establish consistent procedures and documentation requirements for residency verification.
- Maintain appropriate documentation and records related to residency determinations and appeals.
- Oversee the district's student transfer process.
- Oversee employee transfer requests involving school assignments and coordinate with Human Resources and appropriate district leadership when necessary.
- Ensure student and employee transfer processes are clearly communicated and consistently administered.
- Provide districtwide oversight of application, selection, and placement processes for specialty, magnet, choice, academy, and other specialized school programs.
- Develop and maintain clear application procedures, eligibility criteria, timelines, communication, and notification processes.
- Coordinate with school leaders and program administrators to ensure application and selection processes are implemented consistently and equitably.
- Monitor enrollment and capacity within specialized programs and make recommendations regarding processes, procedures, and program access.
- Serve as the district's designated Discipline Appeal Officer or oversee the district's discipline appeal process, as assigned.
- Review student discipline appeals and related documentation to determine whether disciplinary decisions were consistent with Board policy, administrative procedures, and applicable law.
- Interpret and apply Board policies, administrative regulations, and applicable state and federal laws related to student assignment, enrollment, residency, transfers, specialized school access, and student discipline.
- Provide guidance and support to principals, assistant principals, school staff, and district administrators regarding student assignment and related administrative matters.
- Respond to complex or escalated concerns from families, employees, attorneys, and community stakeholders.
- Communicate decisions and procedures clearly, professionally, and in a manner that supports positive relationships with students, families, and staff.
- Develop resources, training, and communication materials to ensure school and district personnel understand applicable processes and requirements.
- Promote a customer service oriented approach while maintaining appropriate administrative boundaries and adherence to Board policy.
- Represent the district at meetings, hearings, community events, and other forums related to the responsibilities of the position.
- Performs other related duties as assigned by the Assistant Superintendent of Student Services.
WORKING CONDITIONS PHYSICAL DEMANDS Work is considered light physical work requiring the exertion of up to 20 pounds of force. May be required to assist students including lifting, holding, restraining, guiding, leading by hand, etc.
WORK ENVIRONMENT Employees in this position are required to work in indoor and outdoor environments, and come into direct contact with ABSS staff, students and the public.
ACKNOWLEDGEMENTS The following signatures acknowledge that the supervisor has verified the accuracy of the position description, has discussed position requirements with the employee, and has advised the employee of work performance expectations
Reviewed by: Employee's Signature
Date
Approval by: Supervisor's Signature
Date
The completed and signed position description shall be maintained at the employee's work location, shall be reviewed with the employee by his or her immediate supervisor, should be revised as required, and shall serve as the basis for all required evaluations.
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HC review and approval, any time.
