Bachelor's degree preferred; equivalent professional experience will be considered
Minimum of 10 years supporting C-suite or senior executives, ideally in operations or high-growth environments
Proven ability to manage complex calendars and logistics with minimal oversight
Exceptional written and verbal communication skills
Strong business acumen and comfort in fast-moving, ambiguous environments
High level of discretion and sound judgment in handling confidential information
Proficiency in Microsoft Office and scheduling/collaboration tools
Responsibilities
Manage complex, high-volume calendars across multiple time zones, resolving conflicts proactively
Prepare and proofread materials for operational reviews and leadership meetings
Coordinate domestic and international travel with detailed itineraries
Act as a liaison between the executive and internal stakeholders, exercising judgment on escalations
Track action items from meetings and hold stakeholders accountable
Draft and manage high-quality correspondence and documentation
Support planning for leadership offsites and operational business reviews
Maintain organized, confidential records related to operational initiatives
Anticipate executive needs and manage competing priorities with minimal direction
Exercise discretion in handling sensitive business and operational information
Benefits
Comprehensive health coverage (medical, dental, and vision)
Company-paid life and disability insurance
Optional benefits like pet insurance and supplemental health plans
401(k) with day-one eligibility and company match
Generous time off: 10 paid holidays and PTO starting at 15 days, growing to 25
Access to Consertus Academy for continuous learning and development
Full Job Description
About this Role:
We are seeking a seasoned Executive Coordinator to support our Operations leadership at the C-suite level. This role goes beyond traditional administrative support - you will serve as a trusted operational partner, managing complex scheduling and stakeholder coordination, anticipating needs before they arise, and helping drive the operational rhythm of the executive's day-to-day. The ideal candidate brings significant experience supporting senior executives in fast-paced, high-growth environments and can operate with sound judgment and discretion in ambiguous, high-stakes situations.
Key Responsibilities:
Manage complex, high-volume calendars and scheduling across multiple time zones, proactively resolving conflicts and prioritizing based on business impact
Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional working sessions
Coordinate domestic and international travel, including detailed itineraries and contingency planning
Serve as a key liaison between the executive and internal stakeholders across Operations, Finance, Legal, and other business units, exercising judgment on what requires escalation
Track and follow up on action items and deliverables arising from operational and leadership meetings, holding stakeholders accountable to deadlines
Draft and manage correspondence, communications, and documentation requiring a high level of polish and discretion
Support planning and logistics for leadership offsites, team meetings, and operational business reviews
Maintain organized, confidential records and documentation related to operational initiatives
Anticipate the executive's needs and proactively manage competing priorities with minimal direction
Exercise absolute discretion in handling sensitive business, personnel, and operational information
Qualifications/Requirements:
Bachelor's degree preferred; equivalent professional experience will be considered
Minimum of 10 years of experience supporting C-suite or other senior executives, ideally within operations, consulting, or a high-growth corporate environment
Demonstrated ability to manage complex calendars, logistics, and competing priorities with minimal oversight
Exceptional written and verbal communication skills, with the ability to represent the executive's voice and priorities accurately
Strong business acumen and comfort operating in ambiguous, fast-moving environments
High level of discretion, professionalism, and sound judgment in handling confidential information
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling/collaboration tools
What's In It For You:
Comprehensive health coverage (medical, dental, and vision)
Company-paid life and disability insurance
Optional benefits like pet insurance, legal, and supplemental health plans
401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
Access to Consertus Academy for continuous learning and development
