What You'll DoAs an Executive Business Partner at ghSMART you will play a critical role supporting 2-3 senior leaders. Daily responsibilities will include ownership of complex project management, client contracting and invoicing, business development research and support, calendar management, coordination of travel plans and thorough expense reporting.
We are a 100% virtual organization - all colleagues work from their home. Qualified candidates must have a private, quiet space for a home office. Computer, printer, and phone equipment will be provided by the firm.
Responsibilities- Provide proactive project management. Coordinate with internal and external team members and make recommendations for meetings, project plan and timeline, team calls, data compilation, and survey administration.
- Make recommendations for your consultant(s)with regard to their time management, prioritization, delegation, and organization.
- Independently prepare correspondence, such as client contracts, client invoice requests, report templates, scheduling requests, and final client ready documents with impeccable attention to detail.
- Partner with your consultant(s) to track key project milestones as well as progress against personal, team, and firm goals/targets.
- Proactively manage complex meetings both internally and with our clients; resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach.
- Manage frequent and detailed client invoice requests and expense reports; independently drive audit and reconciliation process to ensure proper reimbursement and client invoicing.
- Assist with special projects and travel arrangements as needed.
You Bring- Minimum of 4 years' experience in an executive support role
- Bachelor's degree preferred
- Work with all colleagues to identify, establish, and maintain a positive work environment and authentic culture which encourages diversity, inclusion, and belonging.
- High client service orientation: you are highly responsive with strong interpersonal and communication skills. You are incredibly organized, with superb attention to detail and a strong ability to execute.
- Technically savvy: Strong proficiency in Microsoft Outlook, Word, Excel, Teams, SharePoint, and Salesforce.
- Demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency, etc.).
- Handle multiple projects simultaneously and thrive in a fast-paced, deadline driven environment.
- Proactive and self-motivated; you take initiative.
- Act independently with very little supervision and great work ethic.
- Handle sensitive information with the highest degree of integrity and confidentiality.
CompensationCertain US jurisdictions require ghSMART to include a reasonable estimate of the salary range for this role. We are built on a culture of freedom and flexibility, we operate fully remotely, and our team members balance deeply energizing, high intensity work, with flexible schedules to support life outside of work. Our compensation model reflects these values. Compensation for this role in the United States includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution, and a comprehensive benefits package. You should reasonably expect a base salary of $85,000 - $100,000. In addition, we offer an annual discretionary performance bonus.
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