5+ years supporting C-suite or senior executives in a high-growth environment
Proficiency in Microsoft Office Suite and executive productivity tools
Exceptional interpersonal, verbal, and written communication skills
Strong organizational and project management abilities
Demonstrated strategic thinking and judgment
High degree of integrity and discretion with sensitive information
Proactive, self-motivated, and able to work independently
Team-oriented with a collaborative mindset
Notary Public certification preferred or willingness to obtain upon hire
Responsibilities
Coordinate complex calendars and optimize executive effectiveness
Act as a key partner to executives, anticipating needs and resolving challenges
Lead ad-hoc projects and manage expense report reconciliations
Prepare reports and presentations for stakeholders
Capture meeting notes, coordinate logistics, and support event planning
Identify opportunities for operational efficiency and implement new processes
Collaborate with other Executive Business Partners to support organizational objectives
Benefits
Comprehensive health and wellness programs
Professional development opportunities
Flexible work arrangements
Collaborative and inclusive company culture
Access to cutting-edge technology and tools
Full Job Description
Overview
The Executive Business Partner will provide high-level strategic and operational support to the Chief Administrative Officer (CAO) and the SVP of Network Solutions. Balancing complex administrative responsibilities with strategic business initiatives, planning, and cross-functional alignment, this role enables the executives to focus on high-impact priorities. The ideal candidate manages sensitive information with discretion, drives operational efficiency, and coordinates key initiatives across the organization. They thrive in a fast-paced environment, anticipate needs, and demonstrate strong business judgment.
What You'll Do
Strategic Calendar & Operational Management: Coordinate complex calendars, plan meetings, and conduct strategic calendar analysis to optimize executive effectiveness - including establishing recurring cadences and workflows that keep Network Solutions and Legal, Risk & Compliance organizations running smoothly.
Executive Support & Decision Leverage: Act as a key partner to the executives, keeping them informed of upcoming commitments, providing timely follow-up, anticipating potential issues, and making sound judgment calls to resolve scheduling and operational challenges before they escalate.
Project & Program Management: Lead and complete ad-hoc projects, special assignments, and cross-functional initiatives. Manage expense report reconciliation and approvals as needed.
Communication & Reporting: Prepare reports, presentations, and materials for internal and external stakeholders; serve as a liaison to facilitate alignment and decision-making across the Network Solutions & Legal, Risk & Compliance organizations.
Meeting & Event Support: Capture meeting notes and action items, coordinate logistics, and support presentation development. Plan and coordinate events, travel, and executive materials.
Process Improvement & Strategic Operations: Identify opportunities to enhance operational efficiency and implement new processes that scale with the business.
Cross-Functional Collaboration: Work closely with other Executive Business Partners and internal teams to support organizational objectives and vision, helping to drive teammate culture and engagement.
What We're Looking For
Experience: 5+ years supporting C-suite or senior executives, ideally in a dynamic, high-growth environment.
Technical Skills: Proficiency with Microsoft Office Suite and executive productivity tools; comfort with project management platforms, AI-assisted workflows, or data/reporting tools is a plus.
Executive Presence: Exceptional interpersonal, verbal, and written communication skills, with the ability to interact professionally with leaders, internal teams, and external stakeholders.
Organizational & Project Management Skills: Strong ability to manage multiple priorities, adapt to changing business needs, and drive initiatives to completion with attention to detail and accuracy.
Strategic Thinking & Judgment: Demonstrated ability to make informed decisions, prioritize effectively, and provide strategic insights to executive leadership.
Professionalism & Discretion: High degree of integrity and sound judgment when handling confidential or sensitive matters.
Proactive & Self-Motivated: Takes initiative, anticipates needs, and operates independently - including in ambiguous or matrixed environments - to maintain executive productivity and effectiveness.
Collaboration: Strong team orientation with the ability to partner closely with other Executive Business Partners and cross-functional teams.
Notary Public certification preferred, or willingness to obtain certification upon hire.
About AvidXchange
AvidXchange is a financial technology company that provides accounts payable and payment automation solutions for midsize companies. The company's products include invoice and payment processing, purchase order management, and payment services. AvidXchange serves customers in various industries, including real estate, healthcare, and construction. The company was founded in 2000 and is headquartered in Charlotte, North Carolina.
