Job DescriptionThe Executive Assistant provides direct administrative support primarily to 3 Vice Presidents within our Commercial and Money Movement Solutions org of Visa, as well as general assistance to other team members. This position manages details of a highly confidential and critical nature, requiring a strong working knowledge of departmental and company policies and practices.
As an individual contributor with a primary focus on execution, the Executive Assistant independently solves a range of straightforward and complex problems, analyzes possible solutions using standard procedures, and receives a moderate level of guidance and supervision.
Key Responsibilities:- Manage complex calendars, communications, and activities for assigned leaders and/or teams, ensuring priorities are met and schedules are optimized.
- Process expense reports and organize travel as needed for assigned leaders.
- Facilitate effective internal communications within the team and across the organization.
- Maintain meticulous attention to detail to prevent errors that could impact the department.
- Collaborate and coordinate efficiently with colleagues across multiple time zones, adapting to tight deadlines and high-pressure situations.
- Work effectively with a large, diverse team, adapting communication and collaboration styles to various personality types and organizational levels.
- Plan ahead and anticipate potential challenges, ensuring seamless execution of tasks and activities.
- Organize events and meetings, partnering with other team assistants as appropriate to ensure successful outcomes.
- Demonstrate strong problem-solving skills, recognizing patterns, and utilizing information to inform decisions.
- Proactively seek clarification and ask questions to ensure thorough understanding of assignments and expectations.
- Provide dedicated support to middle and upper-level leaders, including Vice Presidents, and, as required, to larger teams in addition to individual executives.
- Stay current with evolving technologies, leveraging available tools-including AI-to drive efficiency and continuously improve processes.
Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.
QualificationsBasic qualifications:
- Minimum of 6 months of work experience or a Bachelor's Degree.
Preferred qualifications:
- Two or more years of relevant administrative or executive support experience.
- Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook, SharePoint and AI tools such as Copilot and ChatGPT.
- Experience supporting executives in a fast-paced and dynamic work environment.
- Proven professionalism, discretion, and ability to handle highly confidential information.
- Proactive, solution-oriented mindset with a strong "can-do" attitude and eagerness to add value.
- Demonstrated ability to multitask, respond quickly and efficiently to changing needs, and effectively prioritize work with strong attention to detail.
- Self-starter who is comfortable working independently with minimal supervision.
- Excellent verbal and written communication skills, with the ability to communicate and collaborate effectively with a diverse range of individuals and teams.
- Strong judgment in setting priorities and interacting with both internal and external stakeholders.
- Ability to anticipate the needs of executives and team members.
- Composed and effective under pressure, with a proven ability to meet tight deadlines.
- Customer service-oriented, team player mentality, with a collaborative approach.
Information for US ApplicantsFor roles located in the US, the estimated salary range for this position is $73,600 to $114,300 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.
Work HoursVaries upon the needs of the department.
Travel RequirementsThis position requires travel 5-10% of the time.
Mental/Physical RequirementsThis position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.
