About the RoleVibe is a streaming TV advertising platform, and our executive team now spans New York and Paris. Right now, every leader books their own meetings, chases their own invites, and handles their own logistics. That's time that should go into running the business. As our first Executive Assistant, you'll own calendars, travel, and logistics for the full executive team, reporting to our VP of Strategic Initiatives. It's the first role of its kind at Vibe, so there's no playbook: you'll shape how it works from day one, sit at the center of our leadership team and biggest partnerships, and have real room to grow.
What You'll DoOwn the executive calendar- Own calendars end to end for the executive team
- Coordinate scheduling across the full executive team in New York and Paris
- Flag calendar conflicts early, with a clear recommendation on what to move or postpone
- Partner with executive assistants at Walmart and other external partners to keep cross-company meetings on track
Run travel and logistics- Plan complex executive travel between New York, Paris, and partner sites across the US
- Organize executive offsites from first booking to final agenda
- Handle every room, restaurant, or venue booking the executive team needs
Make every meeting count- Prepare briefing materials ahead of key executive meetings
- Drive meeting follow-ups so decisions turn into action
Grow with the business- Define how the role works at Vibe as our first Executive Assistant
- Learn our key projects well enough to help leaders prioritize their time
- Track cross-functional project progress as the role expands toward executive business partner work
What You Need- 5-6+ years supporting founders or C-level executives who clearly trusted your judgment
- Experience in this role at a hypergrowth or scale-up tech company
- Experience owning several executives' calendars end to end, including complex US-Europe travel and coordination with EAs at large partner companies
- A track record of owning prioritization: you've pushed back on executives, recommended what to move or postpone, and tracked projects beyond the calendar
- A reputation for reliability: senior leaders counted on you to never drop a ball, even under pressure and direct feedback
- Hands-on use of AI tools in your daily work, with the ability to explain how they change your output
Nice to Haves- Working proficiency in French, helpful for supporting our Paris-based leaders and partners day to day
Our ValuesAt Vibe, we run on three values: Impact, Ambition, and Urgency. We tie every goal to a real business outcome, think 10x rather than settling for good enough, and move daily rather than waiting for perfect conditions.
You'll thrive here if you own outcomes without needing direction, default to action, and hold yourself to results, not effort.
This is a high-performance environment with high-performance rewards: you'll work alongside people who push you, with real ownership over hard problems in a market that's moving fast.
If that sounds like the best version of your career, we want to meet you.
What We OfferFor candidates in New York, NY, the pay range for this role is $70,000-$130,000
At Vibe, we want you to build something, own something, and grow fast. Here's how we back that up:
- Variable pay - Based on real Vibe business goals.
- Full health coverage - Comprehensive medical, dental, and vision insurance.
- 401(k) with matching - We invest in your future, not just your output.
- Flex PTO - Take the time you need. We measure results, not hours.
- Workspace worth showing up for - Our Flatiron office is full of natural light, we're in 4 days a week with flexibility built in, and our amazing workplace experiences manager keeps the space.
- Parental leave - Paid leave for all parents.
- Annual offsite - The whole team, once a year, somewhere worth the trip.
Our Interview ProcessWe respect your time. Here's exactly what to expect - no surprises, no ghosting.
- Recruiter screen - 30 min. We'll share context; you'll share yours.
- Manager interview - Meet the person you'd work with directly.
- Take-home assignment + live debrief - A real problem, not a trick. We'll work through it together.
- Calibration interview - A senior leader joins to ensure we're holding a consistent, high bar.
- Offer - Fast. We don't let good decisions sit.
