Job Summary The Executive Assistant strategically evaluates requests for the President's time in relation to The California State University System (CSU), institutional priorities, initiatives, and external opportunities. Working closely with colleagues across the CSU, Office of the President, President's Cabinet, University Development and Alumni Engagement leadership, university divisions, auxiliaries, and the President's Spouse, the incumbent ensures the President is prepared, well-informed, and appropriately positioned for high-value engagements. The role also partners with the Associate Vice President for the President's Office to coordinate engagement with leading senior executives, business and civic leaders, dignitaries, donors, and Cal Poly Foundation members in support of the university's strategic and fundraising priorities.
Key Qualifications - Advanced, expert-level skill in managing highly complex schedules and calendars for senior executives, with a proven ability to prioritize appointments based on institutional goals and university priorities.
- A strong natural drive and enthusiasm for detailed, time-sensitive administrative work, combined with a preference for a focused, independent, and low-profile work style that provides discreet, behind-the-scenes support for executive priorities.
- Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
- Highly proficient with online calendaring, advanced email management tools, virtual meeting platforms, artificial intelligence (AI), and institutional operating systems.
- Ability to work effectively in a high-level, high-profile, and fast-paced environment, with frequent interruptions and multiple levels of activity and priorities, while maintaining professional composure.
Education and Experience: - Equivalent to graduation from a four-year college or university. Five years of progressively responsible administrative experience as secretary, executive secretary or senior level staff assistant. A graduate degree may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Licenses, Certificates, and Credentials: - Possession of a valid driver's license or the ability to obtain by date of hire.
Salary and Benefits Anticipated Hiring Range: $100,000 - $120,000 annually
Classification Range: $64,284 - $160,320 annually
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
