Executive Assistant to the President

Salary: $85,000.00 - $95,000.00 Annually
Location : SUNY Brockport
Job Type: Management Confidential Full-Time
Job Number:
Division: Office of the President
Department: Office of the President
Opening Date: 11/02/2026
Bargaining Unit: 13 M/C SUNY

SUMMARY

SUNY Brockport is accepting applications for an Executive Assistant to the President. Reporting to the President, this position serves as the primary administrative point of contact for the office and supports the work of the President's Cabinet through meeting coordination, preparation of materials, and consistent follow-through. The Executive Assistant to the President provides high-level executive and administrative support to the President and ensures efficient daily operations of the Office of the President. The Executive Assistant manages the President's calendar, coordinates travel and presidential engagements, prepares correspondence, organizes briefing materials, and maintains confidential records. This position works closely with the President's Cabinet members to coordinate schedules, provide information, and ensure timely administrative follow-up. The successful candidate will demonstrate strong organizational skills, a calm and positive attitude, and a proactive, responsive approach to supporting a busy executive office. They will create a welcoming and professional environment where everyone is treated with courtesy, dignity, and respect.
JOB FUNCTIONS

Essential Functions:

• Serves as the primary administrative point of contact for the President, managing daily office activities with professionalism, discretion, and sound judgment.
• Manages the President's calendar, balancing meetings, campus visibility, student engagement, external commitments, preparation time, and travel in alignment with the President's priorities.
• Evaluates scheduling requests, anticipates potential conflicts, and communicates changes promptly to ensure the President and others remain informed and prepared.
• Coordinates travel, as needed, including itineraries, transportation, accommodations, registration, briefing materials, and expense reimbursement in accordance with University procedures.
• Prepares daily and weekly schedules and briefing materials; gathers agendas, background information, participant details, and other materials needed for presidential meetings and engagements.
• Drafts, edits, proofreads, and coordinates correspondence, memoranda, reports, and presentations, working with the President's Cabinet, Marketing and Communications, and other offices as appropriate.
• Coordinates meetings of the President's Cabinet, including scheduling, gathering agenda items, distributing materials, arranging meeting logistics, and documenting decisions and action items as directed.
• Tracks assigned action items and deadlines, provides reminders, and brings outstanding matters to the attention of the President or Chief of Staff.
• Provides administrative and logistical support for University Council meetings and other presidential meetings, forums, and campus or community engagements as assigned.
• Receives and responds to inquiries and requests from students, families, faculty, staff, alumni, donors, SUNY System Administration, public officials, and community partners, directing matters to the appropriate offices and following up as needed to ensure timely and effective resolution.
• Helps maintain an accessible and welcoming President's Office while exercising judgment in prioritizing urgent matters, addressing sensitive concerns, and requests that require the President's attention.
• Assists with the planning and logistical support of events involving the President, including commencement, special ceremonies, campus forums, recognition events, and visits by dignitaries and other guests, collaborating with the offices responsible for those events.
• Maintains confidential files, institutional records, contact lists, and correspondence using organized systems that support accuracy, timely retrieval, and applicable University records practices.
• Coordinates office purchasing, reconciles expenses, monitors office budget activity, and processes administrative transactions in accordance with established procedures.
• Supports special projects through scheduling, gathering information, preparing materials, and coordinating administrative details as assigned.
• Maintains effective working relationships across divisions, helping information move promptly and accurately among the President's Office, President's Cabinet members, and campus partners.
• Performs other related duties as assigned to support the effective operation of the Office of the President.

REQUIREMENTS

Minimum Qualifications:

• Bachelor's degree by time of appointment from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university
• Minimum of five years of progressively responsible administrative experience, including direct support for a senior executive or organizational leader
• Experience coordinating, scheduling, organizing meetings, and preparing meeting materials
• Demonstrated strong interpersonal, written, and verbal communication skills, with a consistent focus on accuracy, organization, and attention to detail
• Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to learn University systems and other digital tools

Preferred Qualifications:

• Experience supporting a president, vice president, or other senior leader in a college or university
• Experience coordinating executive travel, event logistics, expense processing, and office budget records
• Experience using constituent relationship management systems, such as Raiser's Edge, or comparable contact management tools
• Familiarity with SUNY or public university administrative procedures

Knowledge, Skills, and Abilities

• Demonstrated ability to manage complex schedules, prioritize multiple tasks, adapt to changing deadlines, and ensure timely and accurate completion of assignments
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information and interactions with discretion and professionalism
• Ability to provide high-quality customer service, communicate professionally, and collaborate with students and individuals with varied backgrounds, roles, and perspectives
• Demonstrated initiative and ability to work independently while collaborating effectively with colleagues
• Understanding of and commitment to public higher education, student success, and a welcoming campus community

ADDITIONAL INFORMATION

Work Schedule:
37.5 hours/week: Monday - Friday, 8 am - 4 pm. This position requires a regular on-campus presence, with occasional evening and weekend availability to support presidential engagements and University events.
Benefits:
This position is benefits eligible. Find out more about benefits at

Application Instructions:

This position is not eligible for visa sponsorship.

Visit to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.
01

Are you authorized to work in the United States without requiring visa sponsorship now or in the future?

• I have work authorization in the U.S. and will not require sponsorship now or in the future
• I have work authorization now (e.g., H-1B, L-1, TN, O-1, E-3, F-1, F-1 OPT, or STEM OPT), but would need sponsorship in the future
• I would require sponsorship for a work visa

02

Are you 18 years or older?

• Yes
• No

03

Do you have a Bachelor's degree?

• Yes
• No

Required Question