Executive Assistant to the President

Executive Assistant to the President

Job no: 505415
Work type: Regular
Location: Malibu Campus
Categories: Executive Assistant

The Executive Assistant to the President provides high-level administrative and executive support to ensure the effective and efficient operation of the Office of the President. This position serves as a trusted partner to the President, managing complex schedules, coordinating executive priorities, facilitating communication, and supporting key University initiatives.

The successful candidate will be highly organized, proactive, adaptable, and resourceful, with exceptional communication skills, sound judgment, and the ability to manage competing priorities in a fast-paced environment. This individual will interact professionally with a broad range of internal and external constituents, including trustees, donors, faculty, staff, students, and community partners, while maintaining the highest standards of discretion, confidentiality, and professionalism.

Through effective executive support and operational coordination, this position contributes to the President's ability to advance the University's mission, strengthen relationships, and fulfill its strategic priorities.

Duties

• Provide comprehensive administrative and front-office support for the President. Serve as the primary point of contact for incoming calls, inquiries, and visitors, ensuring professional and timely responses and appropriate referrals. Maintain presidential files, review and route incoming correspondence, and coordinate updates to the University faculty and staff directory for departments reporting to the President's Office.
• Manage the President's complex calendar and coordinate meetings and appointments with internal and external executives, trustees, donors, and other constituents. Partner with the President to establish and adjust scheduling priorities, balancing competing demands related to University business, travel, donor engagement, speeches, and other executive commitments.
• Coordinate all aspects of the President's travel, including airfare, ground transportation, lodging, itineraries, and other logistical arrangements.
• Process and reconcile credit card transactions and billing statements, ensuring accurate documentation and compliance with University policies. Coordinate housekeeping, maintenance, and other operational needs related to the President's residence.
• Plan and coordinate meetings, lunches, and special events involving the President. Collaborate with Bon Appétit staff and other University departments to coordinate catering and event logistics. Work closely with the First Lady to communicate and coordinate University events, meetings, meals, and other engagements requiring her participation.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree
• 5+ years of experience as an executive assistant or similar, with at least 2 years of assisting senior executives
• Extensive experience as an office manager and executive secretary
• Experience with event planning and management
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials
• Strong analytical, problem-solving, communication, management and organizational skills
• Strong computer skills and experience using Google Suite
• Detail-oriented
• Ability to remain highly confidential and professional

Preferred:

• Master's degree
• 7+ years of related experience
• Professional experience in a non-profit or higher-education setting
• Experience with board administration
• Familiarity with Pepperdine University

This is a Regular, Exempt, 40 hour per week position.

Expected Pay Range: $80,000 - $90,000 per year

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Advertised: 05 Nov 2026 Pacific Standard Time
Applications close:

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