About the Role:Grade Level (for internal use):
09
Reports to: Chief People Officer
The Executive Assistant serves as a trusted partner to the Chief People Officer (CPO), supporting the CPO’s broader portfolio across People, Global Security, Site Operations, and Corporate Social Responsibility (CSR). The role manages complex priorities across time zones and senior stakeholders with sound judgment, discretion, and executive presence. In this high-visibility role within a fast-paced global organization, the ideal candidate brings high integrity, anticipates needs, protects the CPO’s time, brings structure to a changing environment, and represents the CPO and the People function with the highest level of professionalism.
The Team
The People Leadership Team partners with the CPO and business leaders to balance people and performance across a global, matrixed organization. The team operates with urgency, accountability, and collaboration, and values professionalism, responsiveness, sound judgment, and a solution-oriented mindset.
The Impact
The Executive Assistant is essential to the day-to-day effectiveness of the Chief People Officer. By optimizing the CPO’s time, ensuring readiness for critical meetings and decisions, managing confidential information, and coordinating with senior leaders across the enterprise, this role enables the CPO to focus on strategic priorities. The Executive Assistant sets a high bar and role-models our core values of Discovery, Partnership, and Integrity in every interaction with internal and external stakeholders.
What's in It for You
- You will be a critical, day-to-day partner to the Chief People Officer, with exposure to the Executive Leadership Team (ELT), Board-level preparation, and global business leaders.
- You will help shape how the People Team operates while working in a forward-thinking, nimble, People Forward organization that offers continued opportunities for growth and development.
Responsibilities
- Own the CPO’s complex, high-volume, and constantly changing calendar and inbox across global time zones. Exercise judgment about what needs the CPO’s time, what can be redirected, and what requires immediate attention. Within agreed guidelines, resolve conflicts, decline or redirect requests, and draft routine responses on the CPO’s behalf.
- Serve as the first point of contact and trusted gatekeeper for the CPO, triaging calls, meeting requests, and other inquiries. Handle highly confidential employee, talent, compensation, and Board information with integrity and discretion, and exercise sound judgment about what to escalate and when.
- Build strong working relationships with the CEO’s office and executive assistants across the ELT to anticipate scheduling conflicts, coordinate executive meetings, and keep commitments on track.
- Coordinate the CPO’s domestic and international travel, including working with local offices, managing last-minute changes, detailed itineraries, visa applications, and timely monthly expense reconciliation. The role itself requires minimal travel.
- Coordinate the CPO’s participation in ELT and Board-related meetings, owning scheduling and logistics, and partner with the Chief of Staff and relevant leaders on briefing materials and follow-up. Schedule and manage People Leadership Team meetings, talent reviews, operating reviews, and confidential HR discussions.
- Drive executive readiness and follow-through by preparing agendas, briefing materials, and high-quality PowerPoint presentations; compiling meeting and travel documents; capturing decisions and commitments; and tracking key action items through completion.
- Own virtual and in-person meeting logistics across Microsoft Teams, Zoom, and hybrid environments, including conference rooms, facilities, AV, and catering.
- Represent the CPO with senior stakeholders and serve as a trusted liaison to ELT members, Board members, People leaders, and cross-functional partners, including Communications, Legal, Risk & Compliance, and Audit.
- Support initiatives across the CPO’s portfolio, including town halls, leadership offsites, and strategic projects as needed.
- Anticipate executive needs and continuously improve processes, workflows, and information management. Use AI solutions and tools such as Copilot to streamline routine work, strengthen preparation and follow-through, and modernize the executive support model.
Compensation/Benefits Information (US candidates only)
S&P Global states that the anticipated base salary range for this position is $120,000 to $170,000. Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses and certifications.
In addition to base compensation, this role is eligible for an annual incentive plan.
This role is eligible to receive additional S&P Global benefits. For more information on the benefits we provide to our employees, please click here.
What We're Looking For
Basic Required Qualifications
- 10+ years of experience as an Executive Assistant to a C-suite executive, or supporting a leader with comparable scope, in a large, global, matrixed organization.
- High integrity, sound judgment, and discretion, with a proven record of handling highly confidential employee, talent, compensation, and Board information and knowing what to escalate and when.
- Proven experience owning a complex, constantly changing calendar and inbox across multiple time zones, and coordinating ELT or Board-level meetings and materials.
- Excellent verbal and written communication skills and professional executive presence.
- Highly organized and detail-oriented, with a demonstrated ability to prioritize competing demands and meet deadlines.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and Zoom, and experience using AI tools such as Copilot to improve efficiency.
- Ability to work in office at 55 Water Street three days per week, with flexibility to align with the CPO’s schedule.
Preferred Qualifications
- Experience supporting a Chief People Officer or senior HR leader.
- Demonstrated ability to develop polished, executive-ready presentations that synthesize complex information clearly and support senior-level discussions and decisions.
- Ability to work independently with limited oversight, take initiative and exercise sound judgment about when to act, redirect, or escalate.
- An adaptable, flexible problem-solver who thrives in a fast-paced, evolving environment.
