ResponsibilitiesThe Executive Assistant provides high-level administrative support to the Chief People Officer and may support other C-Level executives. Serving as a trusted partner to these executives and their teams, this role manages complex calendars and priorities, coordinates meetings and travel, prepares reports and presentations, tracks key initiatives, and supports strategic planning efforts.
Success in this position requires exceptional judgment, discretion, attention to detail, and organizational skills, along with the ability to anticipate needs and navigate competing priorities in a fast-paced executive environment. The ideal candidate is proactive, resourceful, and comfortable working onsite in close partnership with senior leadership.
Responsibilities:
- Provide comprehensive administrative support.
- Manage complex and highly dynamic Executive calendars, including prioritization, and aligning schedules across time zones.
- Coordinate all aspects of the Executives’ travel, including domestic and international itineraries, flights, accommodations, ground transportation, and visa or entry requirements
- Prepare and edit documents, reports, and presentations with a high level of accuracy and professionalism.
- Ensure the Executives have appropriate materials printed and ready ahead of meetings
- Prepare and track various executive administrative items (e.g. expense reports)
- Act as a liaison between Executive and internal/external stakeholders, ensuring effective communication and information flow.
- Serve as a trusted representative of the Executives in internal communications and with external stakeholders when appropriate
- Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
- Proactively identify opportunities for process improvement and implement efficient systems to enhance productivity.
- Coordinate executive-level meals, events, and off-site meetings, including reservations and catering.
- As a trusted advisor, you will help drive efficiency, foster strong cross-functional relationships, and ensure the executives’ time and attention are optimized for maximum business impact.
Work Schedule & Availability
- Standard work schedule: Monday through Friday, primarily in office depending on business needs
- Additional hours, including evenings and weekends, may be required to accommodate time zone requirements, time sensitive matters and/or during peak business periods such as Executive and Board meetings.
Qualifications
- Bachelor’s degree or equivalent combination of education and relevant experience required.
- In office position. This role will work primarily out of Secaucus, NJ. Must be flexible and have the ability to occasionally work out of multiple offices in the NY/NJ metro area ( i.e Secaucus, NYC, New Windsor and Westchester) as needed.
- 5+ years of experience providing administrative support to C-suite executives in a corporate, fast-paced environment.
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Ability to anticipate needs, problem-solve, and work independently.
- Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
- Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Positive attitude and energy.
What We Offer:
- Competitive salary and benefits package.
- A collaborative and inclusive work environment.
- Work with a passionate team dedicated to making a positive impact.
How to Apply:
If you are ready to take on a challenging and rewarding role as an Executive Assistant, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this position.
New Jersey: The pay range for this position is estimated to be $90,000 - $100,000. Actual pay to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data. Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.
