About the opportunity:Pallet's CEO runs 8-12 meetings a day, manages several direct reports, and is constantly moving between customers, investors, and the team. We're looking for an Executive Assistant who gives him real leverage: someone who owns his calendar, inbox, and follow-through so nothing that matters ever falls through the cracks. You'll sit close to the center of the company, see how every major initiative gets built, and be trusted with real judgment calls, not just logistics.
How you will make an impact:- Own Sushanth's calendar end-to-end: strategic weekly planning, not just reactive scheduling
- Manage and triage his inbox, drafting responses and closing loops on his behalf
- Book and manage complex domestic and international travel, including live re-routing when plans change
- Chase customer, candidate, and investor threads to a confirmed close. Nothing sits unanswered
- Prepare meeting materials and pre-reads for external meetings and board sessions
- Take on discrete strategic projects directly for the CEO as they come up
Preferred experience:- 8+ years of experience
- Prior experience supporting a founder, CEO, or other executive with a high daily meeting volume
- A track record of closing open loops without being asked twice. You treat scheduling as an owned outcome, not administrative throughput
- Sharp attention to detail with calendars, time zones, and travel logistics, especially under volume
- Comfortable making judgment calls about competing priorities and protecting an executive's time
- Experience coordinating complex, multi-leg travel, including handling changes and cancellations in real time
- Able to work in person in Pallet's San Francisco office five days a week
Interview Process:- Chat with Sophia, Recruiting, 30 mins (includes a short live scheduling exercise)
- Chat with Austin, previous Chief of Staff, 30 mins
- Case study: take-home exercise, roughly 2 hours of effort, reviewed with Grace, Head of Talent
- Final Interview with Sushanth (CEO) and team, in person, ~2 hours
- Reference checks
We move fast, and we'll keep you informed at every stage of the process.
Compensation:The estimated salary range for this role is $150,000-$200,000, depending on experience and skill set. In addition to base salary, we offer competitive equity, benefits, and opportunities for growth. Final compensation will be determined based on a combination of factors, including experience, qualifications, and location.
Location: San Francisco, CA. This is an in-office role, with some flexibility given our CEO's frequent travel schedule.Our Benefits We invest in our people the same way we invest in our product: seriously.
- Health, Vision, and Dental benefits
- Take-what-you-need Paid Vacation
- + Life Insurance and Accidental Insurance
- ♥ Short-Term Disability Coverage
- Generous salary and equity for all staff
- 401k option; helping you save for the future
- Paid parental leave to support growing families
- Yearly learning and development stipend
- Commuter benefits for Bay Area employees
- Uber ride stipend if you ever have to work late in the office
- Remote office home stipend to get you comfy in your space
- Daily catered lunches provided
- Onboarding trip to San Francisco HQ if you work remotely
- Monthly happy hours
- Annual Company Offsites; our last one was in Palm Springs CA
Workplace PolicyWe are an in-person company. Our offices in San Francisco, New York City and London are where ideas get built, decisions get made, and the team gets stronger. We have invested in making them genuinely great places to spend your day, with catered lunches, monthly happy hours, and people who care about the work and each other.
Most of our team works in office five days a week. For select roles, we hire remotely across the U.S. Remote employees come to one of our offices for their first week to onboard and meet the team, and we cover the full trip.
Every role is different. Travel expectations are always shared upfront in the job description and confirmed in your first call with us.
