3+ years of experience in executive support or fast-paced roles, preferably in tech startups or finance
Ability to work with urgency and follow through on commitments
Strong judgment and autonomy in decision-making
Exceptional organizational skills to manage competing priorities
Adaptable and resourceful in ambiguous situations
Excellent communication skills with various stakeholders
Discreet and trustworthy in handling sensitive information
Willingness to work on-site in Redwood City and travel occasionally
Responsibilities
Manage and protect founders' calendars, prioritizing requests and resolving conflicts
Coordinate meetings, customer demos, and logistics for internal and external events
Serve as a key contact between founders and teams, customers, and partners
Track action items and ensure timely follow-ups
Own travel arrangements, including itineraries and last-minute changes
Plan and execute team offsites and company events
Source and manage vendors for events and office needs
Support recruiting coordination and special projects as needed
Benefits
Direct exposure to founders and a fast-growing robotics company
Meaningful autonomy and ownership from day one
Full Job Description
About the Role
You'll be the operational backbone for our founders and the office. This is a high-urgency, high-autonomy role: things change by the hour, and we need someone who handles them without being chased. You'll own the details so the team can focus on building.
What You'll Do
Executive support and coordination
Manage and protect the founders' calendars, prioritize competing requests, and resolve conflicts quickly.
Coordinate internal and external meetings, customer demos, and visits, including logistics, preparation, and follow-up.
Serve as a key point of contact between the founders and internal teams, customers, investors, and external partners.
Track action items and commitments, ensuring important follow-ups don't get lost.
Travel, Events & Ops
Own domestic and international travel arrangements, including itineraries, last-minute changes, and rebooking.
Plan and execute team offsites, company events, and other activities end to end.
Source, negotiate with, and manage vendors for events and office needs.
Help coordinate office logistics and day-to-day operational needs as they arise.
Special Projects
Support recruiting coordination, candidate visits, and interview logistics.
Partner with the founders and broader team on special projects and ad hoc initiatives.
Spot operational gaps, proactively solve problems, and take ownership of tasks that don't have an obvious owner.
What You'll Bring
3+ years of experience in executive support, executive operations, or a similarly fast-paced role. Experience in tech startups, venture capital, investment banking, or consulting is a plus.
Extremely fast and reliable. You move with urgency, follow through on commitments, and don't need to be chased.
High autonomy and strong judgment. You're comfortable making decisions independently, anticipating problems, and figuring things out with limited direction.
Exceptionally organized. You can manage competing priorities, keep track of the smallest details, and make sure nothing falls through the cracks.
Adaptable and resourceful. You're comfortable with ambiguity, changing priorities, and tasks that don't fit neatly into a job description.
Excellent communicator. You're clear, concise, and professional with founders, teammates, investors, vendors, and visitors.
Discreet and trustworthy. You handle confidential and sensitive information with sound judgment and professionalism.
Able to work on-site in Redwood City and travel occasionally.
What We Offer
Direct exposure to the founders and a front-row seat at a fast-growing robotics company
Meaningful autonomy and ownership from day one.
Don't let a checklist stop you. Data shows that underrepresented groups often only apply if they meet 100% of the criteria. We value problem-solving and grit over keyword matching. If you're passionate about robotics, no matter your discipline, we want to hear from you, even if you don't check every box.
