The Executive Assistant to the CEO serves as a highly trusted partner responsible for supporting the CEO's effectiveness, clarity, and operational capacity. This role operates beyond the traditional administrative scope and requires strong business acumen, sound judgement, and high discretion, along with the ability to anticipate needs, and manage complex, ambiguous situations. The Executive Assistant operates with a high degree of autonomy, judgment, and business acumen while supporting the CEO in fast-paced, high-visibility environments. The ideal candidate is highly adaptable, polished, solutions-oriented, and capable of influencing coordination across teams while maintaining professionalism, discretion, and strong executive presence. This individual must be comfortable operating in ambiguity, managing high-level communication flow, and supporting complex initiatives with minimal oversight. This position is primarily onsite and requires regular in-person availability based on the CEO's schedule, business requirements, Board activities, travel, and organizational events. Limited remote work may be approved based on business needs. This role reports administratively to the Chief People Officer and receives primary day-to-day direction from the President & CEO.
Essential Responsibilities:- Represent the Credit Union at Sponsor Events:
- Coordinate Board and committee calendars, materials, logistics, communications, approvals, and follow-up in partnership with the appropriate internal leaders.
- Maintain a forward calendar of Board deadlines, executive-team commitments, strategic milestones, and major organizational events.
- Prepare the CEO for Board meetings, executive-team discussions, external engagements, and sensitive employee or member matters.
- Protect privileged, confidential, and highly sensitive information using appropriate access and distribution controls.
- Anticipate executive needs and proactively adjust priorities, schedules, and workflows
- Manage complex executive calendars while protecting executive focus and time
- Prepare executives for high-stakes meetings, client engagements, presentations, and events
- Develop agendas, briefing materials, presentations, reports, and executive preparation documents
- Manage communication flow on behalf of executives including inbox triage, prioritization, and follow-up coordination
- Arrange complex travel logistics including flights, accommodations, transportation, itineraries, and contingency planning
- Prepare, manage, and reconcile expense reports and executive-related financial documentation
- Track progress, commitments, action items, and strategic follow-through across priorities and initiatives
- Facilitate high-level communication and coordination across departments, leadership teams, clients, and Board.
Minimum Education Required to Perform Job:High School Diploma or GED
Minimum Years of Relevant Work Experience Required to Perform Job Upon Hire:7 to 10 years
Specific Experience:- 8+ years of Executive Assistant, executive operations, or senior-level administrative support experience required. At least 3 years directly supporting a CEO, President.
- Experience supporting senior executives, C-level leaders, or high-profile business leaders required.
- Demonstrated experience supporting Board meetings, executive leadership meetings, sensitive communications, complex calendars, high-profile events, and confidential business matters.
- Demonstrated experience using technology to improve executive workflows, preparation, communication, and follow-through.
- Experience coordinating work across multiple executive stakeholders without direct authority.
Other Training, Technical Skills, or Knowledge Required:- Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, OneDrive, and Microsoft Copilot.
- Demonstrated ability to use approved AI and automation tools to improve executive preparation, meeting effectiveness, communication, workflow coordination, research, and follow-through.
Other Skills and Abilities: - Strong strategic thinking, prioritization, and operational decision-making abilities
- Excellent written and verbal communication skills
- Advanced organizational, coordination, and multitasking capabilities
- Strong interpersonal, relationship-building, and influencing skills
- Ability to operate independently with minimal oversight in a fast-paced environment
- Working knowledge of Board governance, executive confidentiality, information security, records management, risk awareness, and regulatory sensitivity.
- Proven ability to anticipate needs, solve problems proactively, and manage ambiguity effectively
- Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint
- Experience managing complex calendars, executive travel, expense reporting, and executive-level coordination
- High level of professionalism, discretion, judgment, and executive presence
- Ability to manage highly sensitive and confidential information appropriately
- Experience supporting cross-functional initiatives and executive operations preferred
Discretion/Latitude:Works with general direction, applying strong professional expertise to manage work independently. Exercises sound to strong judgment and discretion in prioritizing tasks and resolving moderately complex to complex issues, escalating higher risk matters as appropriate.
Supervisory Scope: No Supervisory Responsibility: This position has no direct or indirect supervisory responsibilities. The incumbent is responsible for completing individual job duties and supporting team goals.
Financial Responsibility: Some Financial Responsibility: Provides input on use of allocated funds within an approved budget for a single team or department. Spending decisions typically require approval.
Typical Interactions: - Members
- Coworkers
- Department Leaders
- Vendors
- The Walt Disney Company
- Executives
- Board of Directors/Supervisory Committee
Physical Demands & Environmental/Working Conditions: This position is primarily onsite and requires regular in-person availability based on the CEO's schedule, business requirements, Board activities, travel, and organizational events. Limited remote work may be approved based on business needs.
This position requires the ability to:
- move self in different positions to accomplish tasks in various environments including tight and confined spaces
- remain in a stationary position, often standing or sitting for prolonged periods
- adjust or move objects up to 15 pounds in all directions
- perform repeat motions that may include the wrists, hands, and/or fingers
- use primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together
- verbally communicate to convey detailed or important instructions or ideas accurately, loudly, or quickly
- hear average or normal conversations and receive ordinary information
- prepare or inspect documents or products, assess the accuracy, neatness, and thoroughness of assigned work, or operate office machinery through average, ordinary, visual acuity.
DisclaimerThe information contained in this job description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
The hiring range for this position in Florida is $76,800 to $115,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.
This role may also be eligible for additional compensation such as a bonus or long-term incentive units.
Most roles at Partners are also eligible for our Annual Incentive Plan (AIP), which rewards employees for individual contributions and our collective success. While AIP is not guaranteed, it reflects our commitment to recognizing meaningful impact and shared results.
Partners offers a comprehensive benefits package that includes medical, dental, vision, retirement benefits, paid time off, and other employee programs that support well-being and growth.
To learn more about our benefits visit: https://jobs.disneycareers.com/benefits.
