About The RoleWe are seeking a highly strategic, detail-oriented, and proactive Executive Assistant to serve as a key operational partner and force multiplier to our senior executive leadership team. Far beyond complex calendar orchestration and administrative workflows, you will protect executive time, anticipate organizational needs, and maintain seamless operational rhythm across high-stakes meetings, presentations, and cross-departmental projects. We are looking for an agile, highly discreet partner who thrives in ambiguity, commands operational rigor, and brings the poise, emotional intelligence, and business judgment required to operate at the C-suite level.
This role is based in SF with a minimum of two in-office work days at our SF Headquarters office.
What You Get To Do Every DayPartner to your executives
- Own your executives’ calendars end to end as their gatekeeper, fielding internal and external scheduling requests, weighing them against priorities, and recommending trade-offs, not just options
- Schedule and coordinate meetings across executives, teams, and external partners, handling rooms, video, agendas, and last-minute changes
- Look weeks ahead to flag conflicts, prep time, and decisions before they become urgent
- Prepare executives for key meetings, take clear and concise notes, and drive timely distribution and follow-up
- Handle confidential and sensitive information, including personnel, financial, and Board-related matters, with complete discretion
- Plan and coordinate domestic and international travel, including air and ground transportation, hotels, and detailed itineraries, and adjust quickly when plans change
- Process and reconcile expenses accurately and on time
- Schedule personal appointments for your executives that fall during the workday (less than 10% of the role)
Support the full leadership team
- Own at least one exec-wide workstream, such as all-hands, offsites, or internal events, including logistics and budget
- Plan meetings, presentations, and events across teams in creative formats, coordinating with fellow EAs and outside vendors
- Partner with the Chief of Staff to ensure consistency across decks and executive communications
- Help executives recognize and engage their teams to boost appreciation and morale
- Partner with Facilities and other teams to keep the office running well
Build better ways of working
- Build lightweight systems and documentation that improve executive workflows, using AI and modern tools to increase speed, quality, and reliability
- Manage contracts, NDAs, vendor paperwork, invoices, and secure document storage
What You Bring To The RoleMinimum Requirements:
- 7+ years supporting C-suite or senior executives, including multiple executives at once
- A track record of anticipating needs and solving problems before they surface
- Sound judgment: you weigh trade-offs and make clear recommendations
- Proven discretion with confidential and sensitive information, including personnel, financial, and executive matters
- Hands-on use of AI in your daily work, with examples of workflows you’ve built or improved
- Fluency with Google Workspace, Slack, and modern productivity tools, with curiosity to learn new technologies
- Excellent interpersonal and communication skills, high emotional intelligence, and a team-first approach to sharing work across an EA team
- A growth mindset: you seek feedback, learn quickly, and keep looking for better ways to work
Preferred Requirements:
- Public company experience, including board processes, SEC reporting timelines, or investor relations
Compensation, Benefits, + PerksEmployee Stock Purchase Plan
401K with Company Match
Medical, Dental & Vision Insurance
Paid Parental Leave
9 Paid Company Holidays
Flexible Time Off (With Manager Approval)
Find out more about our Benefits
The expected salary range for this role is $120,000.00-$155,000.00. To determine starting pay we carefully consider a variety of factors, including primary work location and an evaluation of a candidate’s skills, experience, market demands, and internal parity. Additionally, salary is just one component of TRR’s total rewards package. Depending on role, employees may also be eligible for a bonus program, incentive pay and benefits.
