Description The Executive Assistant provides high-level administrative and operational support to senior leadership, serving as a trusted partner in managing complex schedules, travel, meetings, communications, and day-to-day priorities. This individual will anticipate needs, exercise sound judgment, manage highly confidential information, and proactively coordinate details to help executives operate effectively and efficiently.
This is a hybrid position requiring 2-3 days per week onsite, with additional in-office presence as needed to support executive and business needs.
Key ResponsibilitiesExecutive & Calendar Support- Manage and protect complex executive calendars, proactively prioritizing meetings, commitments, and competing demands.
- Anticipate executive needs and provide high-level administrative support with a strong focus on organization, accuracy, and follow-through.
- Coordinate internal and external meetings, including scheduling, meeting locations, conference rooms, technology requirements, and other logistics.
- Research and compile materials, background information, agendas, and other resources needed for meetings, calls, and projects.
Travel Coordination- Coordinate travel arrangements, including air, hotel, ground transportation, and other required logistics.
- Prepare and maintain comprehensive travel itineraries and incorporate all relevant travel details into executive calendars.
- Monitor travel arrangements and proactively manage itinerary changes, cancellations, delays, and other unexpected issues.
- Identify competitive rates while ensuring travel arrangements comply with company policies and executive preferences.
Communications & Administrative Support- Prepare summaries and organize relevant information as requested, exercising appropriate judgment regarding content and presentation.
- Draft and edit correspondence, communications, presentations, and other executive-level materials.
- Assist with document and presentation development, including reports in Microsoft Excel, presentations in Microsoft PowerPoint, and correspondence or other documents.
- Support special projects and ad hoc executive requests, independently coordinating activities through completion.
Confidentiality & Discretion- Handle sensitive and confidential information, including staffing plans, compensation information, customer contracts, business strategies, and other executive-level matters, with the highest degree of discretion.
- Exercise sound judgment when interacting with employees, customers, business partners, and senior leaders.
- Maintain professionalism and confidentiality in all verbal, written, and electronic communications.
Essential Requirements- High school diploma required; Associate's or Bachelor's degree preferred.
- 3+ years of administrative or executive support experience in a professional environment.
- Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Demonstrated ability to manage complex calendars, meeting logistics, and detailed travel arrangements.
- Strong organizational and time-management skills with exceptional attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and follow-through.
- Strong customer-service orientation and demonstrated professionalism when interacting with employees and senior-level stakeholders.
Preferred Qualifications- Previous experience directly supporting senior executives or executive leadership teams.
- Experience coordinating complex domestic and/or international travel.
- Demonstrated ability to work independently, exercise sound judgment, and make decisions with limited direction.
- Strong proficiency developing professional presentations, reports, and executive-level communications.
The anticipated hourly rate for this position is up to $40/hr but may vary based on various factors such as the candidate's qualifications, skills, competencies and proficiency for the role.
At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn't align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.
