Job DescriptionThis role is hybrid 3 days a week on-site role, based at the Chicago, IL office. With ability to travel to Northbrook, IL as needed.The Executive Assistant is a dedicated support to the EVP, Chief AI & Digital Trust Officer. This role serves as a trusted partner to the executive, managing complex priorities, coordinating a demanding calendar and travel schedule, supporting key strategic initiatives, and facilitating effective communication across senior leadership and internal and external stakeholders.
The ideal candidate is highly organized, proactive, comfortable operating in a fast-paced global environment, and able to exercise sound judgment and discretion when handling sensitive and confidential information.
Responsibilities- Provide high-level executive and administrative support to the EVP, Chief AI & Digital Trust Officer.
- Manage a complex executive calendar, proactively prioritizing meetings, commitments, and competing business needs.
- Coordinate domestic and international travel, including complex itineraries and associated logistics.
- Prepare and coordinate materials for executive meetings, including agendas, presentations, reports, briefing materials, and follow-up items.
- Support high-level, confidential strategic projects and initiatives.
- Serve as a key administrative liaison between the executive and senior leaders, internal teams, and external stakeholders.
- Coordinate leadership meetings, global virtual Town Halls, knowledge-sharing sessions, and other key organizational events.
- Assist with preparation of reports, presentations, data, charts, and other executive-level materials.
- Track priorities and follow-up items to help ensure commitments and key initiatives remain on schedule.
- Coordinate communications and information flow across the function.
- Create and distribute functional updates and maintain relevant SharePoint resources.
- Support onboarding and offboarding activities across the function.
- Coordinate employee engagement activities and other department initiatives.
- Support administrative aspects of the function's budget and operational activities.
- Handle sensitive and confidential information with a high degree of professionalism and discretion.
- Anticipate executive needs, identify potential scheduling or operational conflicts, and independently resolve issues when appropriate.
Qualifications- Higher Secondary Education required; additional education preferred.
- 7+ years of experience as an Executive Assistant
- Demonstrated experience supporting senior executive leadership.
- Strong experience managing complex executive calendars, meetings, and domestic/international travel.
- Excellent organizational skills and ability to manage multiple competing priorities.
- Exceptional written and verbal communication skills.
- Strong judgment, professionalism, discretion, and ability to work with confidential information.
- Ability to work effectively with senior leaders and build relationships across a global organization.
- Demonstrated ability to work independently, anticipate needs, solve problems, and make sound decisions.
- Strong proficiency with Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
- Experience supporting technology, AI, digital transformation, cybersecurity, digital trust, or other highly technical executive functions is preferred.
Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $80,000 to $100,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday and personal days (totaling 12 days) and sick time off (72 hours).
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