Job Summary:Work closely with the Executives, with guidance from the CoS, and in coordination with the Sr. Leadership Executive Assistant team, to understand the company and priorities to deliver efficient and responsive 24-hour coverage of the Executive needs.
- Be available in-person to travel with the EVP as required, primarily supporting his on-the ground requirements as needed, in close coordination with CoS team and EA team.
- Attend assigned meetings, takes minutes and action items. Work with CoS team to ensure completion of outstanding actions, incl actions arising from Exec Team interactions and from internal company communications (Slack, email).
- Manage calendar; support EVP communications; ensure EVP is prepared for all meetings; work with appropriate owners/influences within the company to ensure EVP-directed actions are communicated (and closed out).
- Arrange complex travel plans, itineraries and trip agendas.
- Acting with discretion and professionalism, maintain smooth communication between the executives and internal departments to support credibility, trust and support amongst senior management staff.
- Partner closely with other EA's based in Palo Alto to ensure alignment on cross-functional intiatives and general integration / alignment across offices - especially CBO and CSO offices.
- Work on special projects as directed.
- Provide backup to other Executive Assistant team members as needed.
- Complete and process expense reports.
- Additional duties as assigned.
Responsibilities:- Ability to manage an ever changing calendar of appointments; handle all requests for meetings and appointments, scheduling or redirecting.
- Ability to work across different time zones.
- Experienced in booking extensive global travel.
- Ability to anticipate work, multi-task, handle multiple workstreams and prioritize assignments effectively.
- Familiar with working in a fast-paced environment with meetings, travel schedules and priorities constantly changing.
- Strong attention to detail while working quickly and efficiently with little to no direction from leader(s).
- Strong interpersonal skills and the ability to build relationships with others across the company.
- Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues.
- Highly resourceful team-player.
- Strong organizational, communication skills.
- Willingness to handle time-sensitive requests during non-business hours.
- Interest in learning and/or ability to follow discussions involving scientific, technical and funding related topics.
- High level of proficiency with Microsoft Outlook, Excel, Word and Powerpoint required.
- Commitment to the highest ethical standards.
Experience/Qualifications:- Education / Certification: Bachelor's degree required.
- Experience: Minimum of 5 or more years related experience supporting C-level executives in a fast-paced environment (experience supporting a CEO/Founder a plus).
- Must have startup experience or have worked for a high growth, very fast-paced, exciting and dynamic company.
- Highly organized, discreet, analytical, flexible with shifting priorities and able to always exercise good judgement.
Base pay is one part of the total compensation package. Full-time roles are eligible for equity and benefits. Our compensation ranges reflect the cost of labor across multiple U.S. geographic markets, and we pay based on defined geographic zones. This position may be filled within one of the following U.S. geographic zones, each with its own salary range.
Actual compensation may vary outside of these ranges and is dependent on various factors including, but not limited to, a candidate's qualifications, relevant education and training, competencies, experience, geographic location, business needs, and internal equity. Your recruiter can share more details about the salary range applicable to your location during the hiring process.
- Zone 1 - Bay Area and NYC
- Zone 2 - Examples include Los Angeles and Washington DC
- Zone 3 - Examples include Austin, Chicago, and Sacramento
- Zone 4 - Examples include Nashville and Phoenix/Tempe and many remote locations
This position includes the following benefits: competitive health coverage for you and your dependents, 401(k) with company match, equity grants, access to financial wellness tools and planning resources, wellness benefits, family support programs, life and disability insurance, paid leave programs, company-designated paid holidays, discretionary time off (DTO), and an end-of-year company shutdown. Some of these benefits have eligibility requirements and may vary based on location, role, or employment status. Many of these benefits are subsidized or fully paid for by the company.
The estimated annual base salary range for this role is:
Zone 1
$116,900-$137,400 USD
Zone 2
$105,300-$123,700 USD
Zone 3
$93,500-$109,900 USD
Zone 4
$81,900-$96,200 USD
