Job Roles
- Responsible conducting managerial and organizational reviews, analytics, and studies, as requested.
- Provides oversight to other managers to ensue all deliverables are met
- Identifies gaps in project execution and creates remedies; keeps the president informed through written progress reports
- Assists in coordinating the development, data gathering, implementation, and evaluation of a strategic plan. Works with Strategic Planning office in monitoring execution of KPIs
- Assists in management of external organization requirements (e.g. Joint Commission, OSV, CLIA, etc.) as directed by CEO.
- Creates and manages automated project tracking systems, information systems and other systems and processes to improve departmental and organizational effectiveness; works cooperatively with others in process analysis and improvement.
- Develop systems to track follow-up and outcomes.
- Provides policy clarification and provides technical assistance to managers.
- Assists with the coordination and implementation of special events to include the annual board dinner.
- Coordinates, schedules, and attends meetings and debriefings related to projects and process improvement.
- Ensure directives of Senior Leadership are effectively communicated to managers and support staff, as needed.
- Maintains files of correspondence and related materials to include all administrative-related functions for president and senior leadership, as requested.
- Responsible for composition of the president's communications; thank you notes, documentation from meetings and patient/colleague correspondence.
- Responsible for scheduling of appointments/meetings as directed by the president to include arrangements for refreshments/lunch, reserved parking, and conference room scheduling.
- Performs other duties as assigned.
Education/Certifications/Licenses/Registrations- 10 years of experience as an Administrative Assistant, Personal Secretary or Executive Assistant. Five of those years should have been in the healthcare field.
- Excellent operational skills in all M/S Suite, documented use of AI, some skills in publishing and using a platform for communications.
- Demonstrated ability in data gathering and development or use of analytics
- Background in process management a plus.
- Demonstrated track record of managing complex projects.
- Healthcare background is required.
- History of successful work at a high level to a senior company executive
- High School Diploma required; bachelor's degree preferred.
- Or equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
- Traveling between sites and other locations is occasionally required. Must have a valid California driver's license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver's license within ten days of establishing residency. Reasonable accommodation may be provided on a case-by-case basis. Mileage and other reimbursement governed by policy.
Experience/Specialized skills (including Language)- Ability to understand concepts and bring projects to life.
- Critical thinking skills; ability to pivot due to rapid change; generalizes learning
- Ability to work at a high level across entire agency. Must possess excellent organizational skills.
- Develops positive internal and external relationships sufficient to support the work of the president.
- Possesses the integrity and work ethic necessary to support the president of the organization
- Works in an environment where confidentiality is a necessity; discretion is required.
- Bilingual (English/Spanish) preferred.
- Excellent communication skills/Spanish language a plus.
- Must have excellent grammar, spelling and punctuation skills.
- Excellent computer skills. Must be highly versatile with and possess proficiency in Microsoft Office and must type a minimum of 65 WPM.
- Multi-tasking and self-starter skills are a must.
- Excellent composition skills required.
- All technical skills will be verified by on-site testing.
Rewards:- Job type: Regular Full Time
- Competitive Salary with Excellent Benefits
- Retirement Plan with Employer Match
- Paid Time Off, Extended Sick Leave and Paid Holidays
- Medical/Dental/Vision/FSA/Life Insurance
- Employee Discounts and Wellness Programs
#IndAdmin
The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.
We are excited to share that the salary range for this position is:
70,304.00 - 99,251.00
Information on our extensive benefits package can be found here: FHCSD Wellness - Employee Hub (gobenefits.net)
