SummaryUnder the supervision of the CFO, provides administrative support and project facilitation to assist in achieving strategic goals set forth.
Job Roles
- Manages/coordinates the projects, calendars, and associated meetings of the executive leader(s) the employee is assigned to.
- Assists in conducting managerial and organizational reviews and studies, as requested.
- Assists in the development and implementation of systems for managerial effectiveness and process improvement by communicating policy clarification and providing technical assistance.
- Coordinates and attends meetings related to projects and process improvement. Develops systems to track follow-up and outcomes.
- Creates and manages automated project tracking systems, information systems and other systems and processes to improve departmental and organizational effectiveness; works cooperatively with others in process analysis and improvement.
- Ensures directives of Senior Leadership are effectively communicated to managers and support staff, as needed.
- Maintains files of correspondence and related materials to include all administrative-related functions for Senior Leadership.
- Responsible for the organization and tracking of all projects.
- Performs other duties as assigned.
Education/Certifications/Licenses/Registrations
- Bachelor’s degree in Business Administration, Healthcare Administration, Political Science, or related field required.
- Or equivalent combination of education and experience that provides the skills, knowledge, and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
- Traveling between sites and other locations is occasionally required. Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver’s license within ten days of establishing residency. Reasonable accommodation may be provided on a case-by-case basis. Mileage and other reimbursement governed by policy.
Experience/Specialized skills (including Language)
- 5 years of experience as an Administrative Assistant, Personal Secretary or Executive Assistant in the healthcare field.
- Background in process management a plus.
- Demonstrated track record of managing complex projects.
- Healthcare background is required.
- Or equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
Experience/Specialized skills (including Language)
- Ability to understand concepts and bring projects to life.
- Ability to work at a high level across entire agency. Must possess excellent organizational skills.
- Bilingual (English/Spanish) preferred.
- Excellent communication skills/Spanish language a plus.
- Must have excellent grammar, spelling and punctuation skills.
- Excellent computer skills. Must be highly versatile with and possess proficiency in Microsoft Office and must type a minimum of 65 WPM.
- Multi-tasking and self-starter skills a must.
- Skilled in dictation/transcription and composition a plus.
Rewards:
- Job type: Regular Full-time Mon-Fri
- Onsite Location: 4080 Centre Street San Diego CA
- Competitive Salary with Excellent Benefits
- Retirement Plan with Employer Match
- Paid Time Off, Extended Sick Leave and Paid Holidays
- Medical/Dental/Vision/FSA/Life Insurance
- Employee Discounts and Wellness Programs
The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.
We are excited to share that the salary range for this position is:
70,304.00 - 99,251.00
Information on our extensive benefits package can be found here:
