The Role MZ Wallace isseekinga talented, organized, and proactive administrative professional to support our C-suite executives and overall office operations.As an integral member of a close-knit team, this role has a significant impact on team efficiency, and the employee experience company wide. The ideal candidate will thrive both independently and collaboratively, demonstrating exceptional judgment, professionalism, and attention to detail.
Responsibilities - Provide high-level administrative support to three C-suite executives, effectively managing competing priorities and schedules. Anticipate executive needs and proactively identify solutions before issues arise. Serve as a liaison between executives, internal teams, external partners, vendors, and other key contacts. Track follow-ups, action items, and key deadlines to help ensure priorities move forward.
- Manage complex calendars, including internal and external meetings, appointments, lunches, dinners, and other commitments. This includes proactively managing scheduling conflicts and anticipating calendar needs to ensure executives' time is used effectively.
- Coordinate domestic and international travel, including flights, accommodations, ground transportation, reservations, and detailed itineraries.
- Research, prepare and organize meeting materials, presentations, reports, correspondence, and other documents as needed.
- Troubleshoot and coordinate resolution of technology issues involving computers, mobile devices, virtual meetings, and other executive technology.
- Assist executives with personal tasks, errands, appointments, reservations, and other personal requests as needed.
- Support the organization with special projects and ad hoc assignments as needed.
- Handle confidential and sensitive information with a high level of discretion and professionalism.
Qualifications - At least 3 years of experience as an Executive Assistant or in a similar high-level administrative support role.
- Experience supporting multiple senior executives simultaneously is strongly preferred.
- Associate or bachelor's degree, or equivalent professional experience.
- Strong written and verbal communication skills.
- Exceptional organizational and time-management skills with the ability to manage multiple priorities and shifting deadlines.
- Excellent judgment, discretion, and ability to handle confidential information.
- Highly proactive with the ability to anticipate needs and identify solutions independently.
- Strong attention to detail and commitment to accuracy.
- Proficiency in Microsoft Office, Apple devices, and virtual meeting platforms.
- Comfortable troubleshooting basic technology issues and coordinating with IT when additional support is needed.
- Collaborative and personable with the ability to build strong relationships across all levels of the organization.
- Resourceful and adaptable with a roll-up-your-sleeves approach.
- Ability to remain organized and composed in a fast-paced environment with changing priorities.
What We Offer - Competitive salary with annual bonus eligibility
- Estimated compensation range: $75,000-$115,000
- Annual performance appraisal and compensation review
- 401(k) with employer match
- Health, dental, and vision insurance
- Pre-tax transit accounts
- Vacation, personal, and holiday time off
- Free and discounted MZ Wallace product
- Fully stocked kitchen and weekly catered lunches
- Company happy hours and seasonal team outings
- Continuing education opportunities
