Reporting to the Vice President, Market Franchise, the Executive Assistant will support a fast-paced, national business. You will proactively manage a busy and complex calendar and travel schedule, coordinate meetings and events, and help keep priorities and commitments on track.
We are looking for someone who is highly organized, proactive and comfortable making decisions. You communicate clearly and directly, and know how to prioritize when things move quickly. You will work closely with leaders, Executive Assistants, and other colleagues across the organization and become an integral part of a collaborative, high-performing team.
What you'll do:- Provide full executive and administrative support to the Vice President, Market Franchise.
- Manage a complex and frequently changing executive calendar, balancing priorities and protecting the VP's time.
- Coordinate local and national travel, including detailed itineraries, and respond quickly to changes, delays, or cancellations.
- Stay connected with the VP on upcoming priorities, deadlines, meetings and travel.
- Anticipate needs, prioritize requests and take initiative to keep things moving.
- Plan and coordinate meetings, conferences, off-sites and team events, including associated logistics.
- Work closely with senior leaders, Executive Assistants and other internal and external partners.
- Prepare and reconcile expense reports and provide other administrative support as needed.
- Handle confidential and sensitive information with professionalism and discretion.
- Provide flexibility during periods of executive travel or urgent business needs, including occasional after-hours support when required.
- Support and promote a workplace of inclusiveness and belonging.
What you bring:- 4+ years' experience providing administrative or Executive Assistant support in a fast-paced environment.
- Strong experience managing complex executive calendars and travel.
- Excellent organization and prioritization skills, with the ability to manage competing demands and meet deadlines.
- A proactive approach - you take initiative, use good judgment, and are comfortable making decisions independently when needed.
- Excellent verbal and written communication skills, with a clear and direct communication style.
- Strong interpersonal skills and the ability to build relationships at all levels of the organization.
- Flexibility and adaptability when priorities and schedules change.
- Professionalism and discretion when handling confidential information.
- Proficiency with Outlook, Excel, Word and PowerPoint.
- Bilingual (French / English) is considered an asset.
Hiring Range / Échelle salariale à l'embauche :
$68,000.00 - $93,500.00 / 68.000,00$ - 93.500,00$ (per year / par an)
A candidate's experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. / L'expérience et les connaissances d'un candidat ainsi que la région géographique dans laquelle le poste est situé peuvent être prises en compte dans la rémunération qu'un candidat reçoit pour ce poste. Cette offre d'emploi concerne un poste vacant existant. L'entreprise utilise l'intelligence artificielle dans le but de filtrer, d'évaluer et/ou de sélectionner les candidats à ce poste.
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