Executive Assistant (Full-time Interim)

Job Type

Full-time Interim

2-year interim with possibility of extension

Hours

1.00 FTE

37.50 hours per week

Evening and weekend work is required on occasion

Department

Lake of the Woods District Hospital Foundation

Salary

$80,000 to $86,000 annually

Closing Date

Friday, November 20, 2026

Position Summary
The Executive Assistant (EA) provides executive, administrative, financial, and donor database support to the Executive Director and Board of Directors. As an integral member of the Foundation team, the EA supports effective day-to-day operations, Board governance, accurate financial and donor records, and positive donor and community relationships.

Working independently and with a high degree of professionalism and discretion, the EA anticipates organizational needs, manages competing priorities, and contributes to the successful delivery of the Foundation's fundraising, stewardship, and operational activities.

Responsibilities (including but not limited to):

Executive & Administrative Support

• Provide direct support to the Executive Director and Director of Finance and CFO
• Serve as the first point of contact for internal and external inquiries, ensuring a welcoming and professional experience
• Manage day-to-day office operations, including supplies, records, vendor relationships, and office equipment
• Coordinate administrative support for special projects and organizational initiatives as directed by the Executive Director or Interim Directors
• Maintain organized electronic and physical filing systems and support the development of efficient administrative procedures
• Identify opportunities to improve office processes and operational efficiency

Financial Administration

• Process and enter invoices into Sage, ensuring accurate supporting documentation and timely processing
• Assist with financial reports, account reconciliations, and budget tracking
• Support audit preparation, year-end requirements, and financial recordkeeping in collaboration with the Executive Director and Finance team
• Maintain accurate financial documentation in accordance with Foundation policies and established procedures

Qualifications

• Post-secondary education in business administration, communications, or a related field
• Minimum 3-5 years of experience in executive support, office management, or a similar role
• Experience in a non-profit or healthcare setting is an asset
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
• Experience with donor database software (Raiser's Edge, NXT, or similar) is preferred
• Strong financial administration skills, including data entry, account reconciliation, and recordkeeping
• Excellent written and verbal communication skills, with strong attention to detail
• Exceptional organizational skills and the ability to manage competing priorities and deadlines
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality
• Ability to adapt to changing priorities and contribute positively within a small, collaborative team environment

Please apply through the online application process via https://lwdh.talentpoolbuilder.com/

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted.

Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

As part of the selection process, we ask that candidates submit a cover letter and resume. Please prepare your application in accordance with the qualifications posted in the job advertisement. Applications will be screened based on the posted qualifications.