Executive Assistant for the Office of the Mayor

Salary : $82,204.56 - $164,430.00 Annually
Location : City Hall, 600 4th Ave., Seattle, WA
Job Type: Civil Service Exempt, Regular, Full-time
Job Number:
Department: Mayor's Office
Opening Date: 11/02/2026
Closing Date: 11/17/2026 4:00 PM Pacific

Position Description
We are looking for a highly skilled administrative professional to act as an Executive Assistant. In this role, you will provide executive-level administrative & operations support to the Chief of Staff, General Counsel, and Director of Public Safety. You will provide advanced support to these three leaders on a variety of highly sensitive and complex administrative and operational functions. You will play a key role in ensuring the smooth functioning of the organization, providing steady support in fast-paced situations, anticipating needs, and proactively creating efficiencies. Some of your responsibilities will include handling scheduling, communication, planning, and key personnel duties.

Job Responsibilities
Here's more of what you'll be doing:

• Handling the administrative functions for the 3 leaders.
• Maintaining complex calendars, including managing frequent last-minute scheduling changes and ensuring time is reserved for high-priority tasks and projects.
• Coordinating and preparing for meetings, including collecting documents, conducting background research, providing logistics, booking rooms, planning refreshments and printing materials.
• Tracking, coordinating, and triaging time-sensitive requests, working closely with staff as necessary to create materials, presentations, and other deliverables.

• Monitoring and tracking key action items and projects and ensuring follow-up.
• Assisting with onboarding and offboarding of Mayor's Office staff, including setting up desk space, ordering business cards, creating agendas for new employees' first week in the office, and other duties as needed.
• Ordering office supplies for staff.
• Frequently communicating with the Chief of Staff, General Counsel, the Director of Public Safety, the Mayor's Executive Team & staff, and diverse internal and external partners.

• Drafting agendas, preparing materials, taking meeting minutes, and following up on action items for certain committees, workgroups, and key meetings.
• Confidentially handling personnel and attorney-client privileged communication.
• Assisting with special projects, as needed based on operational needs.

Qualifications
You will play a meaningful role in supporting the daily operations and ensuring seamless communication with diverse internal and external partners. You will possess the ability to be flexible, trustworthy, and adaptable in a fast-paced work environment. A dedication to listening, creating space for diverse perspectives, and the pursuit of inclusive and just outcomes will be at the center of your professional practice. The ability to apply your independent decision-making, critical thinking, and creativity will also contribute to your success.

You will feel prepared for this role if you have a combination of the below:

• Experience providing complex administrative support to an individual or team, or in a related field.
• Exceptional interpersonal skills, including the ability to communicate positively and effectively across a diverse workforce as well as with executives, elected officials, senior-level staff, and constituents.
• Self-motivation and a solution-oriented approach, and the ability to be productive with minimal oversight.
• Strong organizational skills, detail-oriented, and able to multitask while adhering to tight deadlines in a highly confidential and political environment.
• An ability to build and maintain strong relationships with team members and across departments.
• A proven ability to work daily towards racial equity, justice, and inclusion.
• Experience working with executives, elected officials, or in political environments.

Your effectiveness in this role will depend on your:

• Excellent written and verbal communication skills.
• Strong customer service skills.
• High level of professionalism.
• Accountability for your own work and the success of those you support.
• Ability to provide a calm, positive, solutions-oriented approach in a fast-paced environment doing critical work, including understanding when and how to re-prioritize deliverables.
• Ability to maintain confidentiality.
• Experience and proficiency with frequently used computer software and programs, such as Microsoft Office.

Additional Information
This position is classified as a Mayoral Staff Assistant 2 and is exempt from the Civil Service System. The full salary range for this position is $39.37 - $78.75 per hour. The salary range for this individual role has been identified as $60.00 - $67.00 hourly. This position is not eligible for overtime compensation.

The first round of interviews for this position are tentatively scheduled for the week of December 7, 2026. Second round interviews are tentatively scheduled for the week of December 14, 2026. The first round of interviews will take place virtually over Microsoft Teams. The second round of interviews will be in-person.

This is an in-person position. Employees will be expected to be in-office five days a week. Individual schedules will be based on agreement between the employee and their supervisor.

The City of Seattle offers a comprehensive benefits package, including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: Please select an option under the "Most Employee Benefits" heading.

Please note: This job advertisement is not designed to cover or contain a comprehensive listing of all duties or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

APPLICATION PROCESS:

Please submit your application at no later than 4:00pm Pacific Time on Tuesday, November 17, 2026To be considered for this position, in addition to completing your application fully, please:

• Provide thoughtful and accurate responses to all supplemental questions
• Attach a PDF of your current resume which illustrates your related skills, experience, and abilities

We encourage you to review the City of Seattle's , which may be used as a resource as you prepare to apply and interview for positions with the City of Seattle.

01

Tell us about a time you operated in a politically sensitive and confidential environment.
02

Tell us about you helped a busy executive manage their near and long-term priorities.
03

Tell us about the most complex team you've supported. What made it complex and how did you ensure success of the team?
04

Please tell us how you have applied a racial equity lens to your work and the impact it has had.
05

This position is an in-person position and employees will need to be in-office daily. Please confirm your understanding and ability to meet the needs of this schedule.
06

This job advertisement requested you attach both a cover letter and resume to your application. Have you attached these documents? (Please Note: Even if you have imported your resume directly into the application fields, you must also attach it)
07

Where/how did you hear about this position?
Required Question