3+ years experience in executive assistance or operations leadership in fast-paced environments
Exceptional communication, organizational, and interpersonal skills
Ability to manage multiple projects with effective prioritization
Meticulous attention to detail and a proactive approach to problem-solving
Experience with confidential information management
Comfortable navigating ambiguity and changing priorities
Proficient in Google Workspace and various productivity tools like Notion and Slack
Must be located in San Francisco for in-person work
Responsibilities
Manage daily administrative tasks for the executive team including scheduling and travel arrangements
Support various operations including HR, recruitment, and vendor management
Facilitate internal communication, meeting preparations, and follow-ups
Collaborate with leadership on projects, research, and process enhancements
Coordinate logistics for team offsites and critical meetings
Track project milestones and ensure deadlines are consistently met
Assist with onboarding, culture initiatives, and team engagement activities
Benefits
Close partnership with founders and leadership in a growing AI startup
Opportunity to gain hands-on experience across all areas of operations in early-stage development
Influence company culture and foundational process creation
Competitive salary, equity, and comprehensive benefits package
A team environment that emphasizes speed, communication, and craftsmanship
Full Job Description
Executive Assistant & Business Partner to the CEO - (San Francisco, CA)
Full-time | In-person | 5+ years of relevant experience required
The role
This is not a traditional EA job. You'll be the CEO's right hand: part Executive Assistant, part Executive Business Partner, and the owner of how it feels to work at FurtherAI day to day.
You'll own the CEO's time, priorities, and follow-through end to end, so the most important work keeps moving and nothing falls between conversations. You'll also build the workplace experience from the ground up: our office, our rituals, our offsites, and the small details that make a fast-growing team feel like a team.
The best person for this role acts as a force multiplier. You anticipate needs before they're voiced, reduce the CEO's cognitive load, and bring the judgment to decide what deserves attention and what doesn't. As we scale, this role grows with you.
What you'll do
Run the CEO's time and attention
Own the CEO's calendar end to end: sequence priorities, protect focus time, anticipate conflicts, and decide what truly needs their time.
Triage the CEO's inbox, surface what matters, and draft clear, thoughtful replies on their behalf.
Coordinate complex scheduling across customers, investors, candidates, press, and the internal team.
Plan travel and logistics end to end, with the right prep and follow-through built in.
Handle occasional personal logistics (appointments, vendors, travel) with discretion and sound judgment.
Be a true business partner
Make sure the CEO walks into every key meeting prepared: agendas, pre-reads, context, and who's in the room.
Capture decisions and action items, then drive follow-through so nothing important gets lost.
Build and run a lightweight operating system for priorities, open loops, and commitments.
Own logistics and prep for board meetings, investor updates, and leadership syncs.
Take on special projects with the CEO and leadership team: research, process improvements, and cross-functional initiatives.
Own the workplace experience
Run the San Francisco office: space, vendors, supplies, food, and making sure it works for the team every day.
Plan team offsites, all-hands, celebrations, and customer or candidate events.
Partner with Recruiting and People on onboarding, so every new hire feels welcome and productive from day one.
Shape and scale our culture through rituals, engagement initiatives, and internal communications.
Build the processes and documentation that help the office and team run smoothly as we grow across locations.
What success looks like
First 30 days: You know the CEO's priorities, working style, and key relationships. Their calendar and inbox run smoothly, and you've got a handle on how the office runs today.
First 90 days: You're trusted to make calls on the CEO's behalf. You've built the operating rhythm for meeting prep and follow-through, and you've run your first offsite or company event.
First year: The CEO spends more of their time on the highest-impact work because of you. The workplace experience is something candidates notice and the team is proud of.
About you
5 to 8+ years supporting a founder, CEO, or C-suite leader, ideally at a fast-growing startup.
Experience owning office or workplace operations, events, or team culture programs.
Excellent judgment and discretion, with a track record of handling confidential information.
Highly organized and detail-oriented without losing speed. You build structure where there is none.
A clear, warm communicator who adapts to different styles and builds trust across every team.
You anticipate needs, spot issues early, and fix them without being asked.
Calm and effective in a high-stakes, fast-changing environment.
Fluent in modern tools: Google Workspace, Slack, Notion, and AI assistants like Claude or ChatGPT.
Based in San Francisco and excited to be in the office 5 days a week.
Bonus: experience at an AI or B2B SaaS company.
This role is not for you if
You prefer a rigid, predictable, or slow-moving environment.
You want to manage rather than roll up your sleeves and do.
You're not excited about high ownership and hands-on execution.
You can't work in person in San Francisco.
Work/life balance is important to you
Why Join FurtherAI:
Partner closely with founders/leadership at a fast-growing AI company
Gain exposure and responsibility across all aspects of early-stage operations
Help shape culture and foundational processes
Receive competitive salary, equity, and benefits
Join a team that values speed, communication, and craftsmanship
You can look forward to the following benefits:
Fully covered, best-in-class health, dental, and vision benefits
Competitive Compensation, meaningful stock options, company 401(k)
Unlimited PTO
Outstanding in-office culture in the heart of San Francisco
