5+ years of experience as an Executive Assistant for senior leadership
Bachelor's degree required
Exceptional organizational skills and attention to detail
Strong proficiency with Apple products and Microsoft Office Suite
Ability to anticipate needs and exercise sound judgment
Excellent communication skills with discretion in handling confidential information
Flexible and resourceful in a dynamic environment
Responsibilities
Manage complex calendars and prioritize daily tasks
Coordinate domestic travel and last-minute itinerary changes
Oversee personal errands and day-to-day needs
Process expense reports and assist with confidential projects
Support leadership initiatives through research and data organization
Coordinate departmental schedules and team meetings
Anticipate needs and ensure all arrangements are prepared in advance
Benefits
Medical, dental, and vision insurance through Anthem Blue Shield and Kaiser
401(k) retirement plan
Two weeks of PTO in the first year, increasing with tenure
Eligibility for a Leadership Incentive Program with a target annual bonus
Five annual wellness days, six paid holidays, one personal day, and one floating holiday
Associate discounts at retail locations and restaurants
Full Job Description
Position Title: Executive Assistant
Salary Range: $120,000-$150,000/ Year DOE + Bonus
Responsibilities:
Manage complex calendars, meetings, personal appointments, and changing daily priorities
Coordinate domestic travel, transportation, dining arrangements, and last-minute itinerary changes
Oversee personal errands and requests, including medical appointments, vehicle maintenance, and other day-to-day needs
Process expense reports, approve invoices, and assist with confidential financial and administrative projects
Support leadership initiatives through research, data organization, reporting, and AI-generated summaries
Coordinate departmental schedules, PTO tracking, team meetings, and special projects
Anticipate needs, troubleshoot challenges, and ensure all technology, materials, and arrangements are prepared in advance
Requirements:
5+ years of professional Executive Assistant experience supporting senior-level leadership
Bachelor's degree required
Exceptional organizational skills, attention to detail, and ability to manage competing priorities
Strong proficiency with Apple products, Microsoft Word, Outlook, and emerging AI technologies
Demonstrated ability to anticipate needs, exercise sound judgment, and work independently
Excellent communication skills and the ability to handle highly confidential information with discretion
Flexible, resourceful, and comfortable adapting quickly in a dynamic, high-energy environment
Benefits:
Medical, dental, and vision insurance through Anthem Blue Shield and Kaiser
401(k) retirement plan
Two weeks of PTO during the first year, increasing with tenure
Eligibility for a Leadership Incentive Program with a target annual bonus
Five annual wellness days, six paid holidays, one personal day, and one floating holiday
Associate discounts at retail locations and restaurants
If you're a forward-thinking Executive Assistant who thrives on staying one step ahead, enjoys making things happen, and takes pride in delivering exceptional support, we'd love to hear from you. Apply today and take the next step in your career!
