A leading medical institution is seeking an Executive Assistant to provide administrative support to in-house attorneys and general reception services for its legal affairs office.
Executive Assistant Responsibilities:
Provide administrative support to campus counsel attorneys and a senior manager, keeping administrative processes and office operations running smoothly, including complex calendar management, planning and scheduling meetings, conferences, teleconferences, and travel, and submitting reimbursements on time.
Provide general reception services for the legal office, triaging incoming calls and messages and acting as gatekeeper by prioritizing matters by urgency and seriousness, diplomatically redirecting matters that should be resolved elsewhere, or advising on available resources.
Organize meeting logistics, write letters, develop presentations, and coordinate communications and pertinent data among the executive's management staff.
Perform and/or oversee special projects that require independence and initiative, handling confidential and critical matters and resolving legal administrative needs.
Executive Assistant Qualifications:
Executive assistant experience.
Thorough knowledge of common computer application programs.
Paralegal certification or education is preferred.
Shift:
Monday to Friday, starting between 8:45 AM and 9:00 AM.
Onsite at least 3 days/week, and up to 5 days when reception coverage is needed.
