Position Details
Position Information
Title of Position
Executive Assistant and Board Liaison
Position Number
A11315
FLSA
Exempt
Scheduled Hours Per Week
35
Department
Office Of The Budget
Campus
Rose Hill, Lincoln Center
Work Arrangement
Hybrid
Hybrid Policy:
Please review the Hybrid Policy at www.fordham.edu/hybridpolicy.
Position Summary
Reporting to the Assistant Vice President for Finance Operations and Strategy, with a dotted reporting line to the Chief Financial Officer, the Executive Assistant and Board Liaison provides high-level executive, administrative, and governance support to the CFO and designated members of the Business & Operations senior leadership team. The position serves as a central coordination point for executive scheduling, Board and committee activities, leadership meetings, and related administrative operations.
Working closely with senior leaders, trustees, the Office of the President, the University Secretary, and administrative colleagues across the University, the Executive Assistant and Board Liaison ensures executives are well prepared and governance activities are coordinated accurately and on schedule. The role requires exceptional judgment, discretion, organization, attention to detail, and the ability to anticipate needs and manage competing priorities in a fast-paced executive environment.
Essential Functions
Executive Scheduling and Administrative Support
Manages complex scheduling and calendar coordination for the Chief Financial Officer and designated members of the Business & Operations senior leadership team, exercising judgment in prioritizing requests and resolving competing demands. Serves as a primary administrative point of contact for internal and external stakeholders seeking access to supported executives and coordinates with administrative colleagues across the University.
Coordinates meeting logistics and ensures supported executives have the agendas, briefing materials, background information, and logistical details necessary for effective participation.
Prepares and edits correspondence, agendas, meeting materials, briefing documents, notes, and other executive communications as requested. Maintains organized executive records and tracks selected commitments, deadlines, and follow-up items arising from senior leadership activities.
Board and Committee Coordination
Serves as the primary administrative liaison to the University Secretary for assigned Board and committee activities supported by the CFO organization. Manages the administrative calendar and workflow for assigned Board and committee meetings, including scheduling, agenda development, materials deadlines, meeting preparation, and follow-up.
Coordinates with Finance and Business & Operations leadership to collect, organize, review, and submit accurate and timely Board and committee materials. Maintains Board portal materials, governance records, historical files, committee rosters, calendars, and other assigned governance documentation. Tracks Board-related deliverables and coordinates with responsible parties to ensure deadlines and governance requirements are met.
Supports recurring governance activities, including committee planning, orientation materials, policy and conflict-of-interest documentation, and other Board-related processes as assigned.
Divisional Coordination and Events
Supports planning and execution of Business & Operations leadership meetings, retreats, divisional meetings, staff events, and other senior leadership convenings. Coordinates executive travel, conference registrations, itineraries, and related logistics as assigned.
Coordinates event and meeting logistics, including scheduling, space, catering, audiovisual support, materials, attendance, and vendor coordination.
Serves as a liaison among the CFO, senior leadership, trustees, the University Secretary, the Office of the President, and administrative colleagues across the University.
Handles confidential and sensitive information with discretion and maintains effective working relationships with senior internal and external stakeholders.
Essential Functions Note
This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Management Responsibilities
May provide peer-level coordination or subject-matter guidance to colleagues performing similar work and/or student, part-time workers, including helping organize tasks, clarify priorities, or review work for quality or consistency.
Additional Functions
Required Qualifications: Education and Experience
Bachelor's degree or equivalent combination of education and relevant experience.
Minimum of 5 years of progressively responsible administrative experience supporting senior executives, preferably in higher education, nonprofit, government, or another complex organization.
Required Qualifications: Knowledge and Skills
Demonstrated experience managing complex executive calendars and coordinating meetings involving senior internal and external stakeholders.
Experience supporting Board, committee, governance, or senior leadership activities.
Exceptional organizational skills and demonstrated ability to manage multiple priorities, deadlines, and stakeholders.
Excellent written and verbal communication skills, including the ability to prepare and edit polished executive and governance materials.
Strong judgment, discretion, attention to detail, and demonstrated ability to handle confidential and sensitive information.
Strong interpersonal skills and professional presence when working with trustees, executives, faculty, staff, and external partners.
Ability to anticipate needs, independently resolve routine issues, and exercise judgment in prioritizing competing or sensitive requests.
Proficiency with Google Workspace, Microsoft Office, Zoom, and related productivity tools, with the ability to learn Board portals, document management systems, and scheduling platforms.
Preferred Qualifications
Experience working in a university or mission-driven nonprofit environment.
Experience supporting a CFO, cabinet-level executive, or Board committee.
Familiarity with Board governance platforms such as Diligent or similar systems.
Experience coordinating executive travel, leadership retreats, or institutional events.
Minimum Starting Salary
$85,000
Maximum Starting Salary
$100,000
Note
Salary is commensurate with qualifications, experience, and skills.
Is this a Union position?
No
Posting Detail Information
Posting Number
A1177P
Number of Vacancies
1
Start Date
ASAP
Posting Date
11/02/2026
Special Instructions
