Executive and Board Support Specialist II

Salary : $67,500.00 - $98,500.00 Annually
Location : 421 E. Weber Avenue, Stockton, CA
Job Type: Full-Time Regular
Job Number: FY27-00009
Department: Executive
Opening Date: 09/30/2026

Job Summary
Under general supervision, performs a wide variety of routine to difficult, responsible, specialized, and confidential office support functions, focusing on project management coordination with strong writing, computer, and organizational skills. Organizes and supports the office of the CEO and assists in supporting the offices of the Executive Team. Additional functions ranging from reception, data entry, and records management duties to skilled word processing and the creation and maintenance of specialized reports, records, and files required in connection with department work processes; interacts with San Joaquin Regional Transit District (RTD) customers on routine, administrative and technical matters; and performs related duties as assigned.
Essential Duties and Responsibilities

The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The incumbent must be able to perform the essential functions of this job with or without reasonable accommodations.
1. Coordinates, tracks, and monitors projects with follow up and status updates with department heads and project managers; apply critical review on project updates.
2. Attends Board and Committee meetings, public hearings, and work sessions for the purpose of providing information, recording minutes, coordinating materials distribution, and/or supporting the needs of other members and/or attendees.
3. Compiles data from a wide variety of diversified sources (e.g. agenda items, materials submitted by other departments or staff members, incoming mail and documents, budget requests, specific budget categories, etc.) for the purpose of preparing reports, making recommendations, and/or preparing information for assigned staff.
4. Composes a wide variety of complex written materials (e.g. draft and final correspondence, publications, reports, board packages) for the purpose of documenting activities, providing written reference, and/or conveying information.
5. Creates and/or compiles reports and written materials (e.g. correspondence, agendas, minutes, newsletters, memos, resolutions, financial statements, reports, calendars, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with federal and/or administrative requirements (e.g. The Brown Act).
6. Maintains complex manual and electronic documents, hard copy files and/or records (confidential and non-confidential) (e.g. contacts, legislative information, policy documents, etc.) for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state, and/or federal regulations.
7. Assists as liaison to the Board and Executive team.
8. Maintains inventory for DTC office supplies.
9. Performs other incidental and related duties as required and assigned.
Qualifications

KNOWLEDGE OF:
• RTD organization, rules, policies, and procedures applicable to departmental operations.
• Terminology, technical work processes, and local, state, and federal requirements applicable to areas of assigned responsibility.
• Basic practices and procedures of budgeting, recordkeeping, filing, and purchasing.
• Advanced uses of word processing, spreadsheet, database, and other standard software to create complex documents and materials requiring interpretation and manipulation of data.
• Standard office practices and procedures.
• Principles and practices of sound business communication.
• Microsoft Office Suite, including Word, Excel, and PowerPoint.
• English usage, spelling, grammar and punctuation.
• Policies and procedures of the assigned department.

ABILITY TO:
• Compose correspondence from brief instructions.
• Analyze complex confidential problems, evaluate alternatives, and make sound, appropriate recommendations.
• Organize, set priorities, and meet deadlines.
• Organize and maintain office and specialized confidential files and records.
• Understand and follow oral and written instructions.
• Communicate clearly and effectively, orally and in writing.
• Operate a computer using word processing and other business software.
• Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials
• Exercise sound, expert independent judgment within general policy guidelines
• Establish and maintain effective customer-focused working relationships with all levels of RTD management, employees, employee organizations and their representatives, other governmental officials, community groups, and the public.

EDUCATION, TRAING AND EXPERIENCE:
A typical way of obtaining the knowledge, skills, and abilities outlined above is:

Executive and Board Support Specialist II:
Graduation from an accredited four-year college or university with major coursework in public or business administration or a closely related field; with three (3) to five (5) years of performing project management, or administrative experience; or an equivalent combination of training and experience. One (1) additional year of the required experience may be substituted for each year (30 semester hours) of the required education.

Proof of required education beyond high school, such as college transcripts, diplomas, and/or certificates must be submitted at the time of application, if not substituting experience for the education requirement.

Licenses; Certificates; Special Requirements:
A valid California Class C driver's license.
Experience in a public transit agency or governmental setting is preferred.
Work Environment:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:

While performing the duties of this class, an employee is regularly required to sit, talk and hear, in person and by telephone, use hands repetitively to or operate standard office equipment, and reach with hands and arms. The employee is frequently required to stand and walk; stoop, kneel, bend, or crouch; and lift up to ten pounds. The employee occasionally lifts up to 10 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus.
Mental Demands:

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information, and documents; analyze and solve complex problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with all levels of RTD management, staff, employees, representatives of employee organizations, other governmental officials, and the public.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. While performing the duties of this class, the employee works under typical office conditions and the noise level is moderately quiet.
EMPLOYMENT PROCESS:

Applicants must complete and submit an official application form. The standards as stated on the front of the job announcement represent only the minimum required to fill an application. Resumes will be accepted but may not be substituted for the required application form. Meeting the listed standards does not guarantee that a candidate will be invited for an interview as the Human Resources Department reserves the right to limit the number of candidates to the most qualified for the vacancy. The selection process for this position may include a written assessment. All statements made on the application are subject to verification and investigation. False statements will be cause for disqualification, removal from the eligible list or termination of employment.
Employment is conditional upon successfully passing all pre-employment screens. Substance abuse tests paid by the Transit District are required of each prospective employee. Candidates are cautioned that offers of employment are conditional and subject to the satisfactory completion of DOT physical examination (for safety-sensitive positions), substance abuse drug and alcohol tests, reference checks, and a background investigation.
The District offers a competitive employee benefit program that includes:

INSURANCE: RTD provides comprehensive health and dental insurance package for all full-time employees and their dependents. RTD also provides $20,000 life insurance for all full-time employees.

SICK LEAVE: Twelve (12) days per year for all full-time employees.

VACATION: Two (2) weeks to six (6) weeks depending on length of service for full-time employees.

RETIREMENT: RTD participates in a 401(a) retirement plan in which RTD provides a generous match.
01

Do you possess a valid California Class "C" Driver's License?

• Yes
• No

02

What is your highest level of completed education?

• High School or GED
• Some College
• Vocational School
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree/PhD
• Juris Doctorate
• None

03

If offered this position, I understand I may be required to submit proof of education validating level of college education.

• Yes
• No

04

How many years of progressively responsible experience do you have supporting an executive office?

• No experience
• Less than 1 year
• 1 year to less than 2
• 2 years to less than 3
• 3 years to less than 4
• 4 years to less than 5
• 5 years to less than 6
• 6 years to less than 7
• 7 years to less than 8
• 8 years to less than 9
• 9 years to less than 10
• 10 or more years

05

Why do you believe you are qualified for this position?
06

Please list any gaps of employment of six (6) months or more on your application.
07

Please confirm you have included at least ten (10) years of work experience, or the maximum duration of your work history, (including any periods of employment gaps, if applicable) on this application.

• Yes
• No

08

Please state your minimum salary requirement.
09

Are you able to work 100% in the office?

• Yes
• No

Required Question