Bachelor's degree with 10+ years of related experience; Master's with 8+ years; PhD or JD with 5+ years.
Active Top Secret/SCI clearance required.
3 years of administrative experience supporting Military/IC/Government leadership.
Ability to thrive in a fast-paced, dynamic environment with minimal supervision.
Strong problem-solving skills and effective communication with senior executives.
Proficient in writing and editing professional correspondence.
Excellent MS Office skills (Word, Excel, PowerPoint).
Responsibilities
Provide executive-level administrative and logistical support to senior leadership.
Manage complex calendars and daily priorities for senior managers.
Coordinate travel authorizations, arrangements, and expense reports.
Develop and maintain office tracking systems and administrative records.
Plan and coordinate meetings, conferences, and leadership engagements.
Serve as a central point of contact for visitor coordination and access requests.
Monitor office administrative needs and maintain inventory of supplies.
Benefits
Comprehensive administrative support role with exposure to senior government leadership.
Opportunity to work in a mission-critical environment with the U.S. Space Force.
Engagement in high-level project management and logistical coordination.
Dynamic work environment that fosters initiative and problem-solving skills.
Access to professional development opportunities within a government setting.
Full Job Description
Job Description
SAIC is seeking a highly organized, proactive, and detail-oriented Executive Administrative Officer to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.
Key Responsibilities to include:
Provide executive-level administrative, project management, and logistical support to senior leadership, including the Government Program Manager, Front Office Staff, military personnel, and civilian government employees.
Manage complex calendars, schedules, and daily priorities for senior managers, ensuring efficient coordination of meetings, appointments, site visits, and executive engagements.
Coordinate and process travel authorizations, travel arrangements, vouchers, and expense reports in accordance with government policies and procedures.
Develop, implement, and maintain office tracking systems, databases, spreadsheets, and administrative records to monitor projects, taskings, correspondence, and action items.
Plan, schedule, and coordinate meetings, conferences, briefings, and leadership engagements, including securing conference rooms, arranging facilities, preparing materials, and ensuring compliance with protocol and security requirements.
Serve as a central point of contact for visitor coordination and access requests, facilitating communication between government personnel, military members, contractors, and external stakeholders.
Develop, maintain, and organize front office filing systems, records management processes, and file plans to ensure compliance with records retention and information management requirements.
Monitor office administrative needs and maintain an adequate inventory of office supplies, equipment, and resources, initiating procurement actions as necessary.
Support the planning and execution of special events, ceremonies, leadership visits, off-site meetings, and other official functions by coordinating venue selection, attendee logistics, security requirements, travel arrangements, schedules, and event materials.
Prepare, edit, and distribute professional correspondence, reports, presentations, meeting agendas, and executive-level communications.
Track suspense items, action requests, and deliverables to ensure timely completion and accurate reporting to leadership.
Exercise sound judgment, discretion, and professionalism while handling sensitive, confidential, and mission-related information.
Qualifications
Required Education and Experience
Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.
Active and current Top Secret/SCI.
3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.
Ability to work in a fast paced, dynamic, and team environment with no supervision.
Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
Strong experience in writing/editing memos and correspondence.
Excellent computer skills in MS Office (Word, Excel, PowerPoint).
Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.
Effective communication, coordination, and customer engagement skills.
About SAIC
Science Applications International Corporation (SAIC) is a technology integrator in the technical, engineering, intelligence, and enterprise information technology markets. SAIC has approximately 26,000 employees and operates in more than 70 countries. The company was founded in 1969 and is headquartered in Reston, Virginia. SAIC provides services to the U.S. government, including the Department of Defense, the intelligence community, and civilian agencies. The company also serves commercial customers in the healthcare, energy, and financial services sectors.
