20+ years of experience as an Executive Assistant at the CEO level or in a similar role.
Proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
Strong organizational and time management skills; adept at multitasking effectively.
Excellent written and verbal communication skills.
Ability to build positive relationships and communicate across levels globally.
Capability to maintain confidentiality and exercise discretion in all matters.
Proven ability to work independently and manage multiple projects simultaneously.
Responsibilities
Manage the CEO's complex and dynamic calendar and travel arrangements.
Develop and maintain organizational systems to keep the CEO on track with client interaction histories.
Prioritize tasks for the CEO to meet all deadlines.
Draft and send professional correspondence on behalf of the CEO.
Act as a liaison between the CEO and stakeholders, both internal and external.
Take detailed notes during internal meetings, ensuring the CEO is informed of action items.
Coordinate logistics for offsite events and meetings, managing all materials and follow-ups.
Handle personal errands and bookings for the CEO to optimize their time.
Ensure smooth operation of the Princeton office as Office Manager, overseeing daily functions.
Benefits
Opportunity to work closely with a high-level executive.
Flexible work arrangements to accommodate the CEO's schedule.
Career growth potential within a high-paced environment.
Engagement in diverse tasks impacting both strategic and everyday operations.
Work environment fostering strong interpersonal relationships.
Full Job Description
Provide comprehensive administrative and executive support to the CEO including:
Manage complex and frequently changing CEO calendar and travel arrangements with a flexible and proactive approach • Develop and maintain systems and processes to keep CEO organized including follow-up on past client calls/meeting and maintaining client tracking list of interaction history, with follow up dates to nurture relationship and ensure timely deliverables • Coordinate and prioritize tasks, follow-ups, and projects for the CEO, ensuring that deadlines are met • Draft, prepare and send correspondence on behalf of CEO • Act as a point of contact between the CEO and internal/external stakeholders • Attend and participate in internal meetings as needed taking detailed notes, and ensuring CEO is aware of action items/due dates • Manage and initiate professional and personal thank you correspondence and gifting for all occasions • Coordinate offsite events/meetings including managing attendees, logistics, materials, follow-ups and action tracking
Handle ad-hoc tasks, special projects and research as assigned by the CEO
Handle personal tasks/errands/bookings as necessary to maximize the CEO's time
Act as Office Manager for Princeton office ensuring it runs smoothly and efficiently including:
Oversee daily office operations
Maintain supplies and food/drink
Interact with building management to ensure office is organized, properly equipped and safe
Organize/manage customer visits
Required Knowledge, Skills, Abilities
20+ years experience as an Executive Assistant at CEO level or similar administrative role
Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
Strong organizational and time management skills with the ability to multitask effectively
Excellent written and verbal communication skills
Ability to interact, communicate, and build positive relationships with others at all levels across the globe
Ability to maintain a high degree of confidentiality, discretion and professionalism
Ability to work independently to plan, coordinate and organize projects
Ability to multi task and prioritize in a constantly changing environment
Strong problem-solving and decision-making capabilities
Flexibility and willingness to handle both strategic and routine tasks
Ability to work off shift/overtime as required to support an extremely busy CEO
