Job Function: Business Support
Job Sub Function: Administration & Secretarial
Job Category:Business Enablement/Support
All Job Posting Locations:Boston, Massachusetts, United States of America, Cambridge, Massachusetts, United States of America
Job Description:We are searching for the best talent for an Executive Administrative Assistant to support theVice President, Head of Integrated Drug and Tech Discovery in the Interventional Oncology organization within Innovative Medicine. This hybrid position will be based in Boston/Cambridge, MassachusettsPer our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.Primary Job Location:
2026 - June 2027 // Position based at Office:71 East Concord Street, Boston, MA.
From July 2027 onward // Position based at Office: 301 Binney Street, Cambridge, MA.
This position will provide limited support to leaders within Integrated Drug and Tech Discovery team as well as managing office day-to-day activities for teams on-site. Key Responsibilities- Manage complex, multi-time-zone calendars. Prepare materials for meetings with pre-reads and logistics
- Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance.
- Support Boston/Cambridge office activities and onsite meetings.
- Communicating effectively and articulately with all levels of the organization.
- Assisting in the preparation for meetings including team specific meetings, leadership specific meetings, overseeing logistics, speakers, and venues to ensure seamless execution.
- Oversee and support fellow administrative professionals within Interventional Oncology team to foster a collaborative and efficient administrative environment as well as providing back-up coverage for other administrative staff when necessary
- Recruitment Support: Collaborate with HR on job postings, interviews, and assist with onboarding/offboarding for team members and contractors.
- Staying informed regarding company policies, procedures and guidelines relevant to the functioning of the groups
- Achieving results in the absence of day-to-day guidance
- Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism.
Qualifications:- A minimum of a high school diploma is required. An associates degree is preferred.
- A minimum of eight (8) years' high-level assistant/office management experience ideally in a fast-paced environment is required.
- Strong organizational skills are required.
- Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.
- Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.
- Ability to prioritize and execute tasks with minimal direction or supervision is required.
- Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
- Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
- Proficient with eMarketplace, Concur
This job posting is anticipated to close on 10/12/2026.
This position is overtime eligible.
#LI-HybridRequired Skills:Preferred Skills:Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
The anticipated base pay range for this position is :$66,000.00 - $106,260.00
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation -120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
Holiday pay, including Floating Holidays -13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave - 80 hours in a 52-week rolling period10 days
Volunteer Leave - 32 hours per calendar year
Military Spouse Time-Off - 80 hours per calendar year
