Job Title: Executive Administrative Assistant
Job Posting Number:Posting Type: Internal & External
Posting Period: Tuesday, November 10, 2026, at 8:30 a.m. to Tuesday, November 17, 2026, at 4:30 p.m.
Department: Office of the Commissioner, Human & Health Services
Union: Non-Union
Position Status: Temporary Full-Time
Job Code: NU0004
Grade/Class: NU08
Number of Positions: 1
Rate of Pay: $74,359.24 - $90,383.87 annually
Hours of Work per Week: 35 hours
Shift Work Required: NoDuties and Responsibilities:
Reporting to the Commissioner, Human & Health Services, this position will be responsible for:
- Superior level of administrative and support services in a deadline-driven, fast-paced environment.
- Processing reports and communications within the department for regular and in-camera council agendas and standing committees and preparing/updating reports in Agenda,net.
- Reviewing and recording Delegation of Authority reports/amendments submitted for CAO approval.
- Liaising with Council Services and other departments to ensure reports are processed as submitted within established deadlines.
- Typing and receiving for processing highly confidential correspondence.
- Tactfully screening and appropriately referring telephone and email inquiries from staff, the public and outside agencies.
- Assisting with managing the CLT's calendar and contacts.
- Coordinating meetings and events. Preparing agendas and compiling backup materials for meetings and taking minutes for various committees and ad hoc meetings.
- Recording attendance and preparing gross pay sheets for payroll.
- Providing clerical support and secretarial advice and direction in matters of office practice and procedures.
- Maintaining departmental filing system including confidential and personnel files.
- Making travel arrangements for staff.
- Processing various financial transactions including accounts payable vouchers and petty cash.
- Assisting with various projects and programs.
- Prioritizing multiple tasks and projects for completion within prescribed time frames. Maintaining amiable relations with the public, other departments and fellow staff.
- Will perform Occupational Health & Safety duties as outlined in the Corporation's Health and Safety Program.
- Will perform other related duties as required.
Note: EAA's may be rotated to create backup and encourage creativity.
Qualifications:- Must have a University Degree in Business, Finance, Public Administration or related field or Ontario Ministry of Education equivalency and a minimum of two (2) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
- OR Must have a post secondary school Community College diploma in Business, Finance, Public Administration, Office Administration or related field or Ontario Ministry of Education equivalency and a minimum of four (4) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
- OR Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post secondary education in Business, Finance, Public Administration, Office Administration or related field or Ontario Ministry of Education equivalency and a minimum of six (6) years experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
- OR Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalencies and over ten (10) years experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook, PowerPoint;
- Must have the ability to travel to off site locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver's Licence is required in accordance with the Highway Traffic Act and must provide a driver's abstract as a condition of employment;
- Must be both self-motivated and a team player;
- Must possess strong problem-solving skills;
- Must have excellent written and verbal communication skills;
- Must be capable of working with a minimum of supervision;
- Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with work;
- Knowledge and experience with corporate human resources, payroll, and financial systems will be considered a definite asset.
Physical Demands:
- The physical demands analysis for this position indicates a sedentary level of work.
