Line of Business: Service & Support
The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.
What You'll Be Doing- Administrative assistance to VP, including conference calls, video teleconferences; manage VP's calendars, and electronic phone messages
- Coordinate travel schedules and make necessary arrangements
- Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable among various locations
- Prepare correspondence including memos, letters, reports, statistical summaries and minutes
- Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements including organization of events
- Prepare information for various executive level presentations and communications
- Office management, including overseeing receptionist function and phone services
- Manage the office building requirements and general functionality
- Provide support to all areas of management within the office
- Manage and provide backup to Reception on an as-needed basis
- Communicate as required with corporate staff functions, regional personnel at all levels and external stakeholders
- Perform other duties and special projects as assigned or directed
What Are We Looking For- Post-secondary administrative training
- 4-5 years previous "executive level" administrative experience
- Previous Executive Assistance experience in a corporate setting will be an asset
- Advanced knowledge of MS Word, Excel, PowerPoint, Outlook and Concur required
- 2-3 years of proven experience preparing and analyzing financial reports
- Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the company
- A proven track record meeting work deadlines and working collaboratively as part of a team
- Ability to effectively respond to questions from all levels within the company and third parties
Work Environment- Primarily office-based position in a professional and collaborative work environment
- Regular interaction with employees, leaders, vendors, and external stakeholders
- Fast-paced setting requiring strong prioritization, adaptability, and attention to detail
- Occasional travel may be required to support business operations and team initiatives
What We Offer- Competitive base salary: $78,070 - $104,077
- Industry leading benefits package, including health, dental, and wellness
- Pension plan with an automatic company contribution as well as matching contributions and RRSP options, Opportunities for training, development, career growth within a global organization
